Administrator

Responsibilities:

Organisation-wide Administration:

• Coordinate and manage day-to-day organisational administration.
• Provide administrative support across all departments.
• Manage competing priorities from authorised managers.
• Maintain organisational records, trackers and filing systems.
• Ensure administrative tasks are completed accurately and on time.

Document Quality Assurance:

• Produce professional documents including reports, policies, procedures, templates and organisational resources.
• Proofread documents for grammar, formatting, consistency and accuracy.
• Maintain organisational templates and document standards.
• Manage document version control and review schedules.

SharePoint & Systems:

• Maintain organised SharePoint libraries and document structures.
• Ensure documents are stored securely and can be easily located.
• Support colleagues in using organisational systems.
• Identify opportunities to improve workflows and administrative processes.

Meetings & Governance:

• Coordinate meetings and prepare agendas.
• Produce accurate meeting minutes and action logs.
• Monitor outstanding actions.
• Support governance and compliance administration.

HR & Organisational Support:

• Support recruitment administration, onboarding and personnel records.
• Maintain training, probation and DBS records where required.
• Assist with organisational policies and HR documentation.

Grant & Project Administration:

• Conduct grant research, maintain grant documentation and programme records.
• Support monitoring and reporting requirements.
• Assist managers with project administration across multiple programmes.

Continuous Improvement:

• Improve administrative systems and processes.
• Develop new templates and standard operating procedures.
• Identify practical ways to streamline routine administrative tasks and improve efficiency.
• Contribute ideas that strengthen organisational effectiveness.

Requirements:

• Minimum of three years’ experience in administration, operations support, or office coordination.
• Excellent written and spoken English.
• Exceptional organisational and time management skills.
• Excellent attention to detail.
• Strong Microsoft 365 skills.
• Experience using cloud-based document management systems.
• Confidence using technology and digital tools to improve productivity.
• Ability to manage multiple priorities independently.
• Professional communication skills.
• Understanding of confidentiality and GDPR principles.
• Reliable internet connection and suitable home working environment.

Desirable:

• Experience supporting a UK charity, Community Interest Company or social enterprise.
• Experience using Microsoft SharePoint and Microsoft 365.
• Experience using Asana or similar project management software.
• Experience supporting grant-funded programmes
• HR administration experience.
• Knowledge of safeguarding principles.

What Success Looks Like:

• Maintain accurate organisational records and documentation.
• Produce consistently high-quality documents with minimal amendments.
• Ensure meeting papers and minutes are delivered within agreed timescales.
• Keep SharePoint organised and up to date.
• Support successful grant administration across projects.
• Introduce practical improvements to administrative systems and processes.
• Build positive working relationships across the organisation.

Why Join Us?

• Play a key role within a growing UK social enterprise.
• Help strengthen systems that create lasting social impact.
• Work in a collaborative and supportive remote team.
• Gain experience across governance, grants, HR and organisational development.
• Access modern digital systems and well-structured remote working tools.
• Be recognised for initiative and exceptional performance through discretionary fee reviews, additional responsibilities and other performance-based rewards.

Location: Remote (Nigeria)

Remuneration: NGN 300,000-350,000 Monthly (depending on experience)

Reports to: Chief Executive Officer (CEO) and Operations Director

Working Hours: Monday to Friday (10:00 am–6:00 pm UK time), including a paid one-hour lunch break.

Working Condition:

• You will be engaged on a freelance basis, with monthly payments and a standard contractor agreement. You will work closely with our UK-based team and must be comfortable collaborating across time zones.
• Contractors are expected to maintain a professional remote working environment, reliable internet access, and availability during agreed working hours.

Contract Type: Full-Time freelance independent contractor

How to Apply

• Submit an up-to-date CV.
• A cover letter (maximum two pages) outlining why you are interested in the role and how your experience meets the requirements.

Note: Shortlisted candidates will be invited to an online interview and may be asked to complete a practical assessment relevant to the role.