Executive Assistant

Responsibilities:

• Manage the founder’s calendar, inboxes, correspondence, meetings, appointments, and related logistics across multiple businesses.
• Prepare meeting materials, attend selected meetings, capture key decisions and action items, and ensure timely follow-up.
• Coordinate projects and initiatives using ClickUp, including maintaining plans, timelines, deliverables, deadlines, and dependencies.
• Follow up with clients, suppliers, partners, and internal stakeholders to ensure tasks are completed and proactively flag blockers or delays.
• Conduct research and prepare briefs, reports, presentations, and other materials to support business and strategic decision-making.
• Support day-to-day business operations, including order tracking, supplier communication, customer enquiries, and maintaining organized systems, trackers, and documentation.
• Support content and social media coordination, including content calendars, basic copywriting, scheduling, stakeholder coordination, and simple Canva designs.
• Coordinate business travel and personal arrangements, including flights, accommodation, transportation, appointments, reservations, and occasional errands.
• Handle confidential business and personal matters with a high level of discretion and perform other executive support duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum of 2 years of experience in an Executive Assistant, Personal Assistant, Operations, Project Coordination, or similar role.
• Experience supporting a founder or senior executive is an advantage.
• Strong organizational, time management, communication, and follow-through skills.
• Proactive, resourceful, and able to manage multiple priorities with minimal supervision.
• Sound judgment, attention to detail, and ability to handle confidential information discreetly.
• Proficiency in ClickUp, Google Workspace, Microsoft Office, and Canva; familiarity with AI tools is an advantage.
• Ability to adapt quickly, learn new systems, and work effectively in a fast-paced environment.
• Ability to work within the BST time zone.