Administrative Officer

Responsibilities:

Office Administration:

• Manage daily office operations and ensure smooth administrative workflow.
• Maintain office supplies inventory and coordinate procurement when necessary.
• Supervise office cleanliness, utilities, and facility maintenance.
• Ensure proper filing systems (physical and electronic documentation).

Documentation & Records Management:

• Maintain accurate company records, correspondence, and administrative files.
• Prepare official letters, memos, and internal communications.
• Manage document archiving and retrieval systems.
• Ensure compliance with company documentation standards.

Logistics & Operational Support:

• Coordinate travel arrangements, accommodation, and logistics for staff where required.
• Support field teams with administrative documentation and approvals.
• Monitor company assets and ensure proper utilization.

Financial & Administrative Support:

• Assist in tracking administrative expenses and budget utilization.
• Manage vendor records and administrative payments documentation.
• Support invoice processing and reimbursement documentation.

HR & Staff Support (Administrative Aspect):

• Maintain staff records and attendance documentation.
• Support onboarding documentation for new employees.
• Coordinate meetings, trainings, and internal engagements.

Compliance & Control:

• Ensure adherence to company policies and administrative procedures.
• Maintain confidentiality of company information.
• Support regulatory documentation and internal compliance processes when required.

Requirements:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of integrity and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Good record-keeping and documentation skills.
• Basic financial and inventory management understanding.
• Ability to work under pressure and meet deadlines.
• Strong coordination and people-management skills.