VACANCY FOR A SCHOOL ADMINISTRATOR (job ref: Adm-Hr-Edu)

Job Summary

The job holder will be responsible for managing the Administrative/Human Resources department; create an excellent Admin/HR.

  • Minimum Qualification: Degree
  • Experience Level: Executive level
  • Experience Length: 7 years

Job Description

Our client, a British Nursery and Primary school in Abuja seek the professional services of a Female School Administrator for immediate employment. The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential.


REPORTING RELATIONSHIPS:

Functionally Reports To:       Coordinator of Schools

Administratively Reports To:           Director of Schools

Supervises: All staff of the Human Resources/Administrative unit

 

WORKING RELATIONSHIPS:

Internal: All departments and Personnel as required

External: Parents, Vendors and Visitors

 

Job Duties/ Responsibilities/ Accountabilities:

Administrative duties:

  • Devise and maintain efficient office systems
  • Attend to visitors on behalf of the coordinator of school
  • Supervise and manage all day-to-day office administrative activities
  • Update information on staff and students attendance-submitting monthly reports of staff absences and lateness to the coordinator of schools
  • Update inventory documents and Assets List of the school
  • Liaise with the accounting department on payment of resources, Coordination and assisting in school events – provision of refreshments, lunch, cakes and other supplies needed
  • Serve as a resource person for the Director of Schools, Coordinator of Schools, Early Years & Primary Coordinators, and teachers etc. (Managing Resources)
  • Monitor Facilities and infrastructure of the office
  • Respond to questions and requests for information from parents and visitors
  • Monitor and coordinate drop-offs and pick-ups of children at the reception
  • Management of staff notices and database as well as regular updating of same
  • Monitor the Provision of supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
  • Provide communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
  • Monitor the Purchase of materials by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
  • Monitor Results for special projects by coordinating information and requirements
  • Provide historical reference by developing and utilizing filing and retrieval systems
  • Improve program and service quality by devising new applications; updating procedures; evaluating system results with users.
  • Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
  • Conduct parents viewings of the school premises (Tours, marketing and Children recruitment)
  • Communicate school policies and procedures to parents; review all communication for quality assurance prior to sharing with parents and the community
  • Prepare request documentation for foreign students, for e.g. visa request letters etc
  • Ensure timely communication to parents of all school events, breaks and school closures; an initial email and text message must go out 1 week ahead of the event; a follow-up reminder must go out by noon the day before the event
  • Keep record and track of office supplies and resources
  • Any other duty or similar responsibility assigned from time to time.

JOB SPECIFICATIONS:

Education Qualification:      

  • Bachelor’s Degree from a reputable institution or any Related Discipline. MSc or MBA or professional certificates in Human Resource Management, Business Administration or any Related Discipline will be an added advantage.

Professional Qualification:  

  • CIPM, CIPD, SHRM or any related professional qualification would be an added advantage.

Experience:    

  • Minimum 7 years relevant experience; 3 years out of this must be in a senior position in a school organization.

KEY COMPETENCIES REQUIRED (THE SKILLS REQUIRED FOR THE JOB):

Technical (Functional) Skills:           

  • Effective computer skills; Microsoft Office Software and other HR specific software.
  • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company.
  • Ability to multi-task effectively
  • Planning and organizing skills
  • Excellent analytical and numerical skills
  • Creativity
  • Ability to work in a team
  • Reporting Skills

 Managerial Skills:    

  • Planning, controlling, leading and people management

 Behavioural Skills:    

  • Dependability, Integrity, Attention to details, Co-operation, Time Management, Good behavioural etiquettes

Method of application:

  • Salary is open to negotiation
  • Qualified applicants should send CVs Using "Adm-Hr-Edu’’ as the subject of email before 30th June 2020. 


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