Secretary
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Job summary
We are seeking a highly organized and professional female Secretary to manage the front office and administrative functions. The ideal candidate will be the first point of contact for clients and visitors, ensuring the smooth operation of the office environment.
Min Qualification:
HND
Experience Level:
Entry level
Experience Length:
2 years
Working Hours:
Full Time - Full Time
Job descriptions & requirements
Responsibilities:
Front Office Management:
- Greet and welcome visitors warmly
- manage the switchboard
- directing calls to appropriate departments.
Administrative Support:
- Manage correspondence (letters, emails, packages)
- Maintain an organized filing system (physical and digital).
Office Management:
- Monitor office supplies inventory and place orders as needed
- Ensure the office environment is clean, tidy, and presentable at all times.
Scheduling:
- Assist in scheduling meetings
- Managing calendars for senior staff and booking meeting rooms.
Documentation:
- Type, proofread, and format documents
- Prepare reports and presentations.
Errands:
- Coordinate minor errands and logistics within the D-Line vicinity as required.
Requirements:
- HND or Bachelor’s Degree in Office Technology Management, Business Administration, or a related field.
- Gender: Female (as specified).
- 2–3 years of experience in a front desk or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Must reside in or be willing to work in the Port Harcourt (D-Line) area.
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