Secretary

Responsibilities:

Administrative Support:

• Manage executive calendars, schedule appointments, and coordinate meetings
• Prepare meeting agendas, take minutes, and follow up on action items
• Arrange business travel, accommodations, and itineraries

Communication & Correspondence:

• Answer and screen phone calls, emails, and inquiries
• Draft, type, and edit letters, memos, reports, and presentations
• Greet and assist visitors, clients, and staff in a professional manner

Document & Office Management:

• Create, organize, and maintain filing systems for physical and digital records
• Maintain the confidentiality of sensitive company and personnel information
• Order office supplies, manage inventory, and liaise with vendors
• Perform basic bookkeeping: process invoices, expense reports, and petty cash

Requirements:

• High school diploma or equivalent; diploma in Office Administration preferred
• 1-3 years of experience in an administrative or secretarial role
• Proficient in MS Office Suite / Google Workspace
• Excellent written and verbal communication skills
• Strong organizational, time-management, and multitasking abilities
• Professional discretion and attention to detail
• Typing speed of 40+ WPM preferred

Working Conditions:

• Full-time, Monday–Friday. May require occasional overtime during peak periods.