Secretary

Responsibilities:

• Provide comprehensive administrative and secretarial support to lawyers, partners, and management, including managing correspondence, scheduling meetings, coordinating appointments, and maintaining accurate calendars.
  
• Prepare, format, proofread, and file legal documents, letters, briefs, reports, and other materials to a high standard of accuracy and presentation.
  
• Manage physical and electronic filing systems.
• Ensuring all case files, client records, and firm documents are properly organised, up to date, and retrievable at all times.
  
• Serve as a first point of contact for clients, visitors, and external parties
• Handling telephone calls, emails, and front-desk enquiries with professionalism and discretion.
  
• Coordinate travel arrangements, logistics, and accommodation for lawyers and management as required.
  
• Support the billing and invoicing process by tracking time records, preparing fee notes, and liaising with accounts staff.
  
• Assist with the planning and coordination of firm events, meetings, and client engagements.
  
• Maintain office supplies and equipment, liaise with vendors, and support the smooth day-to-day running of the office.
  
• Handle confidential information with the utmost discretion and in compliance with the firm's data protection and confidentiality policies.

Requirements:

• A minimum of a BSc in secretarial administration, office management, business administration, or a related field.
  
• Minimum of 3 years' experience in a similar administrative or secretarial role, preferably within a law firm, professional services firm, or corporate environment.
  
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems; ability to type accurately at a reasonable speed.
  
• Excellent written and verbal communication skills in English, with strong attention to detail and proofreading ability.
  
• Strong organisational and time-management skills, with the ability to manage multiple tasks and competing priorities with minimal supervision.
  
• Professional, courteous, and client-focused disposition, with a high standard of personal presentation.
  
• Ability to maintain confidentiality and handle sensitive information responsibly.
  
• Willingness to work on-site in Abuja or Port Harcourt and adapt to the demands of a fast-paced legal environment.
  
• Experience with legal terminology, court processes, or legal document formatting is an added advantage.
  
• Additional qualifications in office administration or secretarial practice are an added advantage.

Location: Abuja and Port Harcourt

Remuneration: NGN 150,000 Monthly