Personal Assistant

Responsibilities:

• Provide comprehensive administrative and personal support to the CEO, including managing calendars, scheduling appointments, and organizing meetings
• Handle communication on behalf of the CEO, including emails, phone calls, and general correspondence.
• Assist in planning and coordinating company events and internal meetings
• Maintain strict confidentiality when handling sensitive company and personal information.
• Monitor and follow up on key tasks and projects, ensuring deadlines and deliverables are met..
• Liaise with internal teams, clients, and external stakeholders to ensure smooth communication and coordination.
• Support the CEO in maintaining relationships with clients and key partners.
• Manage travel arrangements and itineraries, and prepare or edit documents, presentations, and reports as needed.
• Other responsibilities as assigned by management.

Requirements:

• B.Sc. in Business Administration, or related fields
• 2 + years of experience as a Personal Assistant or in a similar administrative role
• Exceptional ability to manage and prioritize multiple tasks, schedules, and responsibilities simultaneously while maintaining a high level of accuracy and efficiency.
• Strong verbal and written communication skills, with the ability to draft clear and concise emails, reports, and presentations on behalf of executives
• Ability to communicate effectively with internal teams and external stakeholders..
• High level of discretion and professionalism in handling sensitive company and personal information.
• Good understanding of customer service principles, ensuring a positive and professional experience when engaging with clients and partners.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools such as Google Workspace, project management software (e.g., Notion), and digital communication platforms (e.g., Zoom, Slack).                    
•  Demonstrates a strong understanding of best practices in supporting senior executives, including effective calendar management, prioritizing communications, and maintaining efficient workflows.
• Knowledgeable in general office administration, including document organization, filing systems, and routine administrative processes. 
• Experienced in using scheduling tools such as Google Calendar, Microsoft Outlook, and apps like Calendly to manage schedules.    
• Skilled in coordinating travel arrangements, including booking platforms, itinerary planning, and managing logistics for both local and international trips.
• Proficient in presentation tools such as Microsoft PowerPoint, Canva, and Google Slides to support meeting and event preparation.
• Possesses a basic understanding of budgeting and invoicing processes, particularly in relation to travel, events, and operational expenses.