Personal Assistant

Responsibilities:

• First contact dealing with correspondence and phone calls
• Manage and coordinate the diary of the chief executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Plan and organize travel and accommodation when required.
• Maintain effective filing and data storage, including emails and retrieval systems, ensuring the needs of the chief executive are met.
• Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minuting meetings, taking messages, and performing other administrative tasks as required to support the chief executive.
• Supporting the chief executive to keep the board of directors informed about the work of the organization and their appropriate training and induction.
• Plan and manage key organizational events such as strategy days, staff briefings, and others as required.

Requirements:

• High school diploma or equivalent; bachelor's degree preferred.
• 2 years of experience as a personal assistant or in a similar role.
• Excellent communication and organizational skills.
• Strong time management and multitasking abilities.
• Discretion and confidentiality.
• Proficiency in Microsoft Office and other productivity tools.
• Ability to work independently and as part of a team.