Executive Assistant

Responsibilities:

Strategic Support:

• Manage executive calendar architecture and time blocking.
• Prepare meetings, agendas, and track action items and follow-ups
• Handle investor and partner correspondence with professionalism
• Format presentation decks and provide light content editing support
• Track KPIs and prepare basic performance reports
• Conduct market and competitor research

Operations & Systems:

• Document Standard Operating Procedures (SOPs)
• Map and improve workflows for efficiency
• Manage tasks and projects using tools such as Notion, ClickUp, or Asana
• Support process automation using tools like Zapier and AI-based solutions
• Organize files, records, and documentation systems
• Coordinate with vendors, service providers, and internal stakeholders

Communication:

• Draft and manage emails in the founder’s voice and tone
• Demonstrate strong written English and professional communication skills
• Manage WhatsApp and LinkedIn communications with proper etiquette
• Basic PR awareness
• Newsletter support

Execution & Accountability:

• Manage priorities and protect executive time
• Track deadlines and ensure timely task completion
• Maintain disciplined follow-up on assigned and delegated tasks
• Exercise sound judgment and make independent decisions when appropriate

Digital & Media Awareness:

• Demonstrate understanding of social media platforms
• Coordinate campaigns and content schedules
• Support content publishing and scheduling
• Interpret basic analytics and engagement metrics
• Assist with logistics for events, meetings, or public engagements

Requirements:

• Bachelor's degree in Business Administration, Public Administration, or a related field.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, or similar role
• Prior experience supporting a founder, executive, or startup environment preferred
• High level of discretion, confidentiality, and professionalism
• Strong initiative and problem-solving ability
• Comfortable with technology and digital tools
• Excellent organizational and time-management skills