Executive Assistant
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Job summary
The executive assistant (EA) will provide comprehensive administrative, organisational, strategic, and personal support to the CEO. This role functions as both a high-level executive partner and a trusted personal assistant, ensuring the seamless coordination of business priorities and personal obligations. The EA will manage the CEO’s office end-to-end, including scheduling, communication, documentation, project coordination, and stakeholder engagement, while also supporting personal errands and household-related responsibilities. The role requires strong judgement discretion, and the ability to anticipate needs, drive execution, and maintain operational efficiency. This position is ideal for a highly proactive, dependable, and organised individual who can multitask effectively, maintain confidentiality, and operate in a fast-paced environment. The ability to drive confidently within Lagos is compulsory.
Min Qualification:
Degree
Experience Level:
Senior level
Experience Length:
5 years
Language Requirement:
English
Working Hours:
Full Time - 9 to 5
Applicant Location:
Lagos, Nigeria
Job descriptions & requirements
Responsibilities:
Administrative and Executive Support:
- Manage the CEO’s calendar, appointments, meetings, and travel schedules.
- Screen and manage emails, calls, and correspondence on behalf of the CEO.
- Prepare reports, presentations, briefing notes, and executive documents.
- Organise meetings, take minutes, and ensure follow-up on action items.
- Maintain accurate physical and digital filing systems.
- Handle sensitive and confidential information with discretion.
- Manage office administration tasks, including expense tracking and procurement.
Executive Coordination and Strategic Support:
- Coordinate cross-functional activities aligned with the CEO’s priorities.
- Track tasks, deadlines, and deliverables across teams.
- Prepare summaries and briefing materials for decision-making.
- Follow up with internal teams and external stakeholders.
- Support execution of strategic initiatives, meetings, and projects.
Communication and Stakeholder Engagement:
- Serve as the first point of contact for the CEO’s office.
- Draft, edit, and respond to official correspondence.
- Act as liaison between the CEO and internal/external stakeholders.
- Represent the CEO in meetings, events, and engagements when required.
- Build and maintain relationships with key stakeholders, partners, and board-level contacts.
- Maintain a structured and up-to-date contact database.
Digital Filing and Documentation Management:
- Develop and maintain a structured digital filing system for easy access and retrieval of documents.
- Organise confidential files, reports, contracts, and correspondence securely.
- Ensure proper documentation, record-keeping, and version control.
Operational Effectiveness:
- Anticipate the needs of the CEO and take initiative to resolve issues.
- Ensure smooth daily operations by identifying gaps and proposing practical solutions.
- Maintain high standards of organisation, professionalism, and efficiency.
- Provide regular updates on tasks, schedules, and pending activities.
Travel & Logistics Coordination:
- Plan and manage local and international travel (flights, visas, accommodation, itineraries).
- Coordinate logistics for meetings, events, and engagements.
- Ensure alignment of travel plans with business and personal schedules.
Project Management &; Research:
- Support planning and execution of projects, initiatives, and events.
- Conduct research and compile reports for executive use.
- Track project timelines and provide regular progress updates.
- Coordinate events hosted by the CEO, including logistics, guest management, and materials preparation.
Personal & Household Support:
- Manage personal errands and day-to-day tasks for the CEO.
- Oversee household operations and coordinate domestic staff.
- Handle family-related responsibilities, including scheduling and logistics.
- Track and manage household and personal expenses.
Requirements:
- Bachelor’s degree in business administration, communication, social sciences, or a related field.
- Minimum of 5 years of experience as an executive assistant supporting C-suite executives.
- Strong proficiency in Microsoft Office Suite and digital communication tools.
- Excellent written and verbal communication skills.
- Proven ability to manage multiple priorities and work under pressure.
- Valid driver’s licence with the ability to drive confidently (required).
Key Skills and Attributes:
- Highly organised and detail-oriented.
- Proactive, resourceful, and solutions-driven.
- Strong time management and multitasking abilities
- Professional, discreet, and trustworthy.
- Excellent interpersonal and communication skills.
- Ability to work independently with minimal supervision.
- Strong sense of responsibility and accountability.
Performance Expectations:
- Efficient management of the CEO’s schedule and priorities.
- Timely completion of all assigned tasks and responsibilities.
- Accurate documentation and follow-up on action items.
- Professional representation of the CEO at all times.
- Demonstrated reliability, initiative, and commitment to excellence.
Working Conditions:
- Full-time role based in Lagos.
- May require occasional travel and extended working hours.
- Requires flexibility, including availability outside standard business hours when needed.
- A fast-paced work environment that requires adaptability and discretion
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