Virtual Assistant

Responsibilities:

Administrative & Operational Support:

• Manage email communications and calendar scheduling
• Coordinate tasks and ensure assignments are completed on time
• Organize files, documents, and digital records

Research & Reporting:

• Conduct online research and compile clear summaries or reports
• Assist with data organization and information analysis
• Support report preparation when required

AI & Productivity Support:

• Use AI tools such as ChatGPT to assist with research, drafting, and documentation
• Improve workflow efficiency through effective use of digital tools
• Assist in setting up or improving simple workflows using productivity tools and automation where appropriate

Communication & Coordination:

• Handle inbound and outbound calls professionally when required
• Maintain clear and professional communication across tasks and updates

Requirements:

• Minimum 2 years of experience as a Virtual Assistant or Administrative Assistant
• Strong written and verbal communication skills
• Demonstrated experience using AI tools such as ChatGPT for productivity or research
• Strong online research and information analysis skills
• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
• Ability to manage multiple tasks and meet deadlines independently
• Highly organized with strong attention to detail
• Reliable internet connection and quiet work environment
• Familiarity with productivity or task management tools (e.g., Notion, Trello, Asana, or similar platforms)
• Highly organized and detail-oriented
• Proactive and able to work independently
• Comfortable learning and using new digital tools
• Skilled at using AI tools to improve work efficiency
• Comfortable using digital tools, systems, and simple automation to improve efficiency and streamline workflows.
• Proactive and dependable
• Comfortable managing multiple tasks
• Strong attention to detail
• Able to communicate clearly and professionally