Administration Officer

Responsibilities:

Office Administration:

• Oversee daily office activities to ensure structured and efficient operations
• Supervise facilities, utilities, and office maintenance.
• Manage procurement of office supplies and maintain inventory records.
• Maintain the asset register and safeguard company property.
• Ensure proper physical and digital filing systems.

Sales & Business Development:

• Generate and qualify leads through research, referrals, and outreach.
• Prepare and customize proposals, quotations, and service agreements.
• Initiate client contact, schedule meetings, and present company services.
• Follow up on proposals, manage negotiations within company guidelines, and convert prospects.
• Track the sales pipeline, maintain client relationships, and submit weekly sales reports.

Documentation & Records Management:

• Maintain organized records of contracts, agreements, staff files, and compliance documents.
• Draft official letters, memos, and administrative communications.
• Manage document approval workflows and tracking systems.
• Handle confidential information professionally and securely.

Staff Coordination & HR Support:

• Maintain attendance and leave records.
• Support onboarding documentation for new staff.
• Coordinate meetings and prepare minutes.
• Monitor staff compliance with company policies.

Financial & Vendor Support:

• Track administrative expenses and prepare monthly summaries.
• Support invoice processing and payment coordination.
• Maintain vendor records and service agreements.
• Assist management with cost control and operational efficiency

Requirements:

• Degree
• 2 years' experience