TERMS OF REFERENCE (TOR) for the Production of a Multimedia Documentary on the Mavis Talking Books I

Requisition ID:  req44975

Job Title:  TERMS OF REFERENCE (TOR) for the Production of a Multimedia Documentary on the Mavis Talking Books I

Sector:  Education

Employment Category:  Consultant

Employment Type:  Part-Time

Open to Expatriates:  No

Location:  Nigeria

Work Arrangement:

Job Description

Title:

ProductionofMultimediaDocumentary

Totalnumberofconsultants

1

CountryProgram

Nigeria/EducationSector

ProposedDates

September8th–September24th

Duration

16workingdays

1. BACKGROUND

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crisesand helps people to survive and rebuild their lives. Founded in 1933 at the request of AlbertEinstein,theIRCofferslifesavingcareandlife-changingassistancetorefugeesforcedtofleefrom war or disaster. At work today in over 40 countries and 22 cities, we restore safety,dignity and hope to millions who are uprooted and struggling to endure. The IRC deliverseducation programs in 22 conflict-affected or post-conflict countries around the world. TheIRC’s educational interventions strive to help children and youth gain valuable skills andknowledge that will increase their opportunities and life chances and contribute to their well-being and livelihood. The IRC supports formal and non-formal learning activities that lead totangible learning outcomes and promotes the protection and psychosocial well-being ofconflict-affectedchildrenand youth.

WithfundingsupportfromSIDAandTheArnoldFoundation,theIRCisstrengtheningEdTechInnovation by continuing to leverage on USAID funded OTL opportunity to advance EdTechbasedsolutionsthatcandelivermeaningfulimpactsforcrisis-affectedpeople,especiallythosewhomwefindithardtoreachwiththeconventionalmeansofeducationservicedelivery.Thisinitiativeisconductingmulti-prongedresearchprojectsthatwillresultinthepilotingandtestingof EdTechsolutionsanddeliveryofasprinttoolkitforIRCcountryprograms.

The International Rescue Committee (IRC), in its unwavering commitment to enhancingeducationalaccessibilityandquality,hasenteredasignificantpartnershipwithMavisComputel, the pioneering force behind the Mavis Talking Books. This avant-garde toolset,encapsulating the Mavis Pen and the Mavis Book, furnishes learners with a rich educationalexperience,grantingthemaccesstointeractivelessonsinliteracyandnumeracyintheirnativelanguage.

SpanningDecember2022toSeptember2023,theproject'ssecondphaseunfoldednumeroustransformativeoutcomes.Tangibleadvancementsinlearnerperformance,amplifiedexpertiseamong Learning Facilitators, and an evident uptick in educational zeal were witnessed. Thisvibrant tapestry of achievements, underpinned by the tool's user-centric design and theextensiveempowermentofLearningFacilitators,meritsadetailedmultimediadocumentation.

PURPOSEOFENGAGEMENT

The primary thrust of this engagement is to craft a comprehensive multimedia documentarypackage, synergizing print, high-definition photographs, and a professionally curated videodocumentary,thatvividlycapturestheMAVISTalkingBooks'journeyintandemwiththeIRC.

KEYOBJECTIVES

Narrative Development : To cohesively narrate the project's chronology, highlightingthemethodologiesadopted,hurdlessurmounted,andtriumphscelebrated.

Impact Visualization : Through print, photographs, and video, artistically showcasethe tangible and emotive influences on the learners, Learning Facilitators, learningcenters,andthe encompassing community.

TestimonialSynthesis :Collectandweavepoignanttestimonialsfromlearners,LearningFacilitators,andvariousstakeholders,drawingviewersandreadersintotheirtransformativeexperiences.

Premium Production Quality :Ensurethatthemultimediaelements–writtencontent,photographs, and video documentary – adhere to superior production standards. Thisincludescrispimagery,lucidaudio,professionalediting,andwell-craftedtextualnarratives, making them apt for diverse platforms from print publications to digitalbroadcasts.

CollaborativeApproach :Engage closely with IRC and Mavis Computel teams,ensuringthedocumentarypackageresonateswithourvisionandobjectives.

Promotional Strategy : Assist in the initial stages of circulating and promoting themultimediapackage,ensuringitsresonanceandreachamongintendedaudiences.

Human Interest Story :documentinwriting3-5humanstoriesthathighlighttheimpactoftheproject

SCOPEOFWORK

Pre-productionPlanning:

EngagewithbothIRCandMavisComputelteamstoalignprojectobjectives,desired outcomes,andspecificelementsrequiredforthedocumentary.

Setupaninitialtimelinefortheprojectincludinginterviewschedules,sitevisitsforin-classobservations,andpost-productiontimelines.

Interviews:

LearningFacilitators :

Scheduleandconductin-depthinterviews,capturingtheirexperiences,challenges,achievements,andobservations.

Learners:

Organize interactive sessions to understand their experiences, gains, and feedback on usingtheMavisTalking Books.

MentorLearningFacilitators(HeadTeachers):

Extractinsightsontheoverarchingeffectsoftheproject,itsimpactonoveralleducationalmethodologies,andthetransformation withinthelearning centers.

CommunityCoalitionRepresentatives:

Garnerfeedbackonthecommunity'sperception,theobservedrippleeffects,andpotentiallong-term benefits.

StateGovernmentStakeholdersSUBEB,SAME,ERC,MOE:

Documentgovernmentalperspectivesontheinitiative,itsalignmentwithstateeducationalobjectives,andpotentialareasofcollaborationorexpansion.

In-classObservationsandFilming:

Capturehigh-definitionvideosof:
LearnersactivelyusetheMavisTalkingBooksinreal-timeclassroomsettings TheinteractivedynamicsbetweenLearningFacilitatorsandLearners.
Thebroaderclassroomenvironment,spotlightinginfrastructure,otherteachingtools,andgroupactivities. Ensurenon-intrusivenesstomaintainthenaturalflowoflessonsandinteractions.

Production:

VideoDocumentary:

Collate and edit video footage, integrating interviews, in-class observations, andadditionalrelevant visuals. Incorporateappropriatebackgroundmusic,graphicalelements,andtextualoverlaysforapolished, professionalfinish. Developastorylinethatweavesthroughthedocumentary,ensuringitremainsengagingand informative.

PictureBrochure:

Designavisuallycaptivatingbrochure,amalgamatinghigh-qualityphotographsfromthefieldwithsnippetsoftestimonials andsalientpoints from interviews. Ensurea coherentlayout, typography,and design that resonates with theproject'sethosandaesthetic. Includeabriefwrittennarrativethatcontextualizestheimagesandquotes.

Post-productionandDelivery:

ConductapreliminaryreviewwiththeIRCandMavisComputelteams,collectingfeedbackandmaking necessaryrevisions.
Finalizethevideodocumentaryandpicturebrochure,ensuringtheyadheretoallagreed-uponspecificationsandqualitystandards. Deliverthefinalmultimediapackageindesiredformats,ensuringit'soptimizedforvariousdistributionchannels,bothdigitalandprint.

ReviewandFeedback:

Organizesessionswiththestakeholderstogatherfeedbackonthefinalproducts.
Makenecessaryrevisionsbasedonthefeedbacktoensurethedocumentaryalignsperfectly withthestakeholders' vision.

DELIVERABLES

Herearethekeydeliverables:

Pre-productionDocuments:

Adetailedprojectplan,includingtimelines,milestones,andresponsibilities.
Afinalizedlistofinterviewees, includingtheirdesignationsandrolesintheproject. Aninterviewguideorquestionnairetailoredforeachgroupofstakeholders.

InterviewRecordings:

Rawaudioandvideorecordingsofinterviewswith:
LearningFacilitators Learners MentorLearningFacilitators(HeadTeachers) CommunityCoalitions StateGovernmentStakeholders(SUBEB,SAME,MOE,ERC) NFLCFootage

Rawvideofootageof:

LearnersusingtheMavisTalkingBooks. InteractionsbetweenLearningFacilitatorsandLearners. Generalambianceandenvironmentofthelearningcenters.

VideoDocumentary:

Aprofessionallyeditedvideodocumentary,integrating:

Interviewexcerpts Classroomfootage Backgroundmusic,graphicalelements,andtextualoverlays Thedocumentaryshouldbeavailableinmultipleformatsoptimizedforvariousplatforms(webstreaming,presentations,etc.).

PictureBrochure:

Ahigh-resolutiondigitalversionofthepicturebrochure,incorporating:
Selecthigh-qualityphotographsfromtheproject. Testimonialsnippets Briefnarrativescontextualizingimagesandquotes. Print-readyfilesforthepicturebrochure,optimizedforprofessionalprinting.

Post-productionEdits:

RevisedversionsofthevideodocumentaryandpicturebrochureincorporatingfeedbackfromtheIRC andMavisComputelteams.

DELIVERIESSPECIFICATIONS:

VideoDocumentary:

TotalLength :Producea12-minutedocumentary(with2-3-minutemini-documentarieswhichwould be good for Facebook/YouTube) showing the successful interventions on the clientsacrossthemodules.

VideosofclientsreachedbytheIRCandMavisComputel visiblywearingIRCbrandedclothing halfverticalandhalfhorizontal Somewitheyecontact Front-facingshots(luminaryclearlyidentifiable). B-rollfootageshowingIRCstaff(preferablywearingbrandedclothing): Supportingchildrenwitheducationaltoolkit B-rollfootageofparentsorcaregiverssupportingtheirchildren.

SegmentBreakdown:

Introductory Segment : 1 – minutes, providing context about the collaboration betweenIRCandMavisComputelandtheproject'saims.

Interview Clips : Total of 5 - 6 minutes, comprised of insights from Learning Facilitators,Learners,MentorLearningFacilitators,representativesoftheCommunityCoalition,andstategovernmentstakeholders.

ClassroomFootage :2–minutes,showingthelearnersusingtheMavisTalkingBooks.

ConclusionSegment :1minute,summarizingtheimpactoftheinterventionandtheaspirationsforthefuture.

Description :Eachvideosegmentshouldhavelowerthirdsorsubtitlesidentifyingthenameanddesignationoftheinterviewee orcontextforthefootage.

Picture Brochure:TotalPages :20-24pages.

TotalPhotographs :Atleast100high-resolutionphotos.

Ensurethefollowingtechnicalspecificationsfortheexhibitionphotos. Highresolution engagingphotos, Highqualityprinting Editing Allphotosshouldbelabeled. PhotosofIRCclients visiblywearingIRCbrandedclothing halfverticalandhalfhorizontal Somewitheyecontact Front-facingshots(luminaryclearlyidentifiable) Somewitheyecontact Close-ups(candidandnotsmiling) Detailedshot(hands,eyes,deadcrops,etc).

Breakdown:

Cover Image : Showcasing learners engaged with the Mavis Talking Books.Classroom Sessions:20-30 pictures.

Interviewees :Portraitsorcandidshotsof10-12keyparticipants.

Community Involvement: 5-6 images capturing community interaction or meetings.MiscellaneousShots:PicturesoftheMavisTalkingBooksinuse,thetechnology,LearningCenters,etc.

Description :Eachimageinthebrochureshouldbeaccompaniedbyashortcaptiondescribingthecontextorhighlightinganysignificantaspect.Thereshouldalsobeanintroductorypagegivingan overviewoftheprojectanditssignificance.

Short Promotional Videos : TotalNumber :3videos.

Length :Eachvideotobe1-3minutes.

ContentBreakdown:

HighlightReel : Showcasing the project's key achievements, interviews, and classroomsessions.

TestimonialVideo :Featuringsoundbitesfromlearnersandfacilitatorssharingtheirpersonalexperiences.

Behind the Scenes : A brief look into the making of the documentary, capturing candidmoments,andinteractions.

Description : Each video should begin with a title card stating the project's name, followed bycontent,andendingwiththe logoofIRCandSIDA/Arnold.

ArchivalMaterials:

TotalRawFootage :Tocoverallthe recorded footagefrominterviews,classroomsessions,andanyadditionalscenes.

Total Raw Photographs : All photographs taken during the project, not limited to those usedinthebrochureorpromotionalmaterials.

PAYMENT RATEANDSCHEDULE

Initial Advance upon Commencement : Percentage :45%oftotalcontractamount

Upon :Contractsigningandinitiation

Deliverables:

Commitmenttobegintheproject. Completionofallpre-productionactivities,includingfinalizationofintervieweesandcreationofinterviewguides

Primary Production and Draft Submission:Percentage :35%oftotal contractamount

Upon :Completionofprimaryproductionactivities,including:

Allinterviews. Classroomfootagecapture. Submissionofthefirstdraftofthevideodocumentaryandpicturebrochureforreview.

Deliverables:

Rawvideoandaudiorecordingsofinterviewsandclassroomsessions Draftversionsofthevideodocumentaryandpicturebrochure FinalSubmissionandProjectClosure:

Percentage :20%oftotalcontractamount

Upon:

Incorporationoffeedback. Finaledits andapprovalbytheIRCeducationteam. Successfullaunchofthedocumentaryandsubmissionofarchivalmaterials. Completionoftheprojectandsubmissionofthefinalreport.

Deliverables:

Finalversionsofthevideodocumentaryandpicturebrochure Promotionalmaterialsandlaunchassets. Digitalarchivewithallrawfootage,designs,andrecordings. Comprehensivefinalreportandanyadditionaldocumentationrequiredforprojectclosure.

Qualifications

QualificationsandExperience:

A recognized degree or equivalent qualification in Multimedia Production, Journalism,Film Production,orarelatedfield.
Provenexperience(minimumof3-5years)inproducinghigh-qualitydocumentariesormultimediaprojects,preferably intheeducationorsocialsector. Aportfolioandlinktosimilarpreviousworkdoneshowcasingpreviousworks,includingvideodocumentaries,brochures,andotherrelevantmultimediaproductions. The consultant should provide a detailed financial proposal, work plan, evidence of work done, and a link to pass work done. In the financial proposal, the consultant should account for their trip and lodging.

TechnicalProficiency:

Expertiseinusingstate-of-the-artfilmingequipmentandeditingsoftware. Skillsingraphicdesignandlayout,especiallyforprintmaterialslikebrochures. Knowledgeofdigitaldistributionandpromotionplatforms. InterviewingSkills:
Demonstrableexperienceinconductinginterviews,preferablywithdiversestakeholdergroups.
Abilitytoelicitengaging,authentic,andcomprehensiveresponsesfrominterviewees.

Team andResources:

Accesstoaqualifiedteamornetworkofprofessionals,includingcameraoperators,soundtechnicians,editors,andgraphicdesigners.
Availability of quality filming and recording equipment, including cameras,microphones,andlighting setups. Capability to handle post-production activities, including editing, sound mixing, anddesign. CulturalSensitivity:
Experience working in diverse cultural settings, preferably in the region or area of theproject's implementationMMCandJere LGAsofBornoState.
Awarenessandrespectforlocalcustoms,traditions,andpractices. AbilitytospeakHausa,Kanuri andEnglish(orhavesomeoneontheteamwhocan).

Communication andCollaboration:

Strongwrittenandverbalcommunicationskillsintheprimarylanguageoftheproject(and preferablyotherlocal languages).
Demonstrated ability to collaborate closely with project stakeholders, incorporatingfeedbackand ensuringalignmentwithproject goals.

Time Management:

Provenabilitytoadheretotimelinesanddeliver outputsaspertheagreedschedule.
Experienceinmanagingcomplexprojectswithmultipledeliverables.

Flexibility andProblem-Solving:

Abilitytoadapttounexpectedchallengesorchangesintheproject'sscope.
Demonstrableskillsintroubleshootingandfindingsolutionstopotentialroadblocks.

EthicalConsiderations:

Knowledgeofethicalconsiderationsrelatedtofilming,especiallywithminorsorvulnerable populations.
Previousadherencetoconsentprotocolsandrespectfulcontentgatheringpractices.

References:

Provisionofatleasttwoprofessionalreferencesfrompreviousclientsoremployers thatcanvouchfortheconsultant's oragency'squalityofwork,professionalism,andreliability.

Reporting line: the consultant will report to the Senior Advocacy and Communication manager and EducationTechnology andInnovationspecialist.

Expression of interest applications should include: 

Proposal with a clear understanding and interpretation of the ToR, including detailed tasks, recommended methodology summary and proposed schedule, relevant experience, how you meet the profile required, and details of time required (maximum 5 pages). Financial proposal, including daily professional fee and any other associated costs for the assignment. The consultant should itemize all costs for the duration of the assignment, lumped-up costs will not be accepted in the financial proposal. All costs need to be clearly stated in the proposal submission. CVs of prospective consultants. All applications should be sent to: