* Programme Associate

Duties and Responsibilities

 The programme associate will be required to provide administrative support services toward implementation of the Japan funded Peace Support Operations Project. Specifically, the candidate will, among others, be required to perform the following tasks: Provides support tothe management of Japan funded project with support to the other CO programmes/projects focusing on the achievement of the following results: Prepares project annual work plan, draft project report and briefs. Support project budget revisions, determination of unutilized funds and financial closure of a project. Support of financial process of payment to vendors for the projects. Support organization of project trainings and workshops. Support MLAILPKC to prepare its financial documents, such as, ICE, Face Form, Request for Direct Payment and organise project events. Support collation of project documents, reports for NIM audit and supports implementation of audit recommendations.

2. Provides administrative support to the Governance, Peace and Security Unitâs programmes/projectsfocusing on the achievement of the following results:

Preparation of concept notes, Terms of Refence, draft project briefs/reports. Contribution to projectsâ formulation and projectsâ budgets/finance. Provision of support to project implementation, monitoring and reporting.  Revision of NIM/DIM projects Financial Reports; preparation of non-PO vouchers for development projects. Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in QUANTUM. Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.  Creation of requisitions in Atlas for development projects and register of goos receipt in QUANTUM or any ORACLE application.

Reporting: The programme shall work under the overall and direct supervision of the Team Lead, Governance, Peace and Security Unit. Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies) 

Thematic Area Name Definition Business Management

Customer Satisfaction/Client Management

⢠Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. 

⢠Provide inputs to the development of customer service strategy. 

⢠Look for ways to add value beyond clients' immediate requests. 

⢠Ability to anticipate client's upcoming needs and concerns.

Business Management

Operations Management

⢠Ability to effectively plan, organize, and oversee the Organization's business processes in order to convert its assets into the best results in the most efficient manner. 

⢠Knowledge of relevant concepts and mechanisms

Business Management

Communication

â¢Â Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

 â¢Â Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management Project Management ⢠Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals Business Management UNDP Representation ⢠Ability to represent UNDP and productively share UNDP knowledge and activities; advocate for UNDP, its values, mission and work with various constituencies Business Direction & Strategy

Negotiation and Influence

Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates 'win-win' situations.

Business Development

Integration within the UN

â¢Â Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations. Education:

Secondary School Education.

A university degree with 03 years of relevant experience would be considered

Experience & Skills: 6 years of relevant experience or 3 years experience with Bachelorâs degree Project management,  Organizational skills (organization of trainings and workshops) Administrative support  Ability to use MS Word software/package is a must. Similar work experience in international organization or UNDP constitutes an added advantage.  Excellent computer skills, in particular masteryof all applications of the MS Office package. Proficiency in MicrosoftOffice and data analysis software. Ability to work independently and prioritize tasks effectively. Strong analytical and problem-solving skills. **FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY