EXECUTIVE ASSISTANT TO THE HEAD OF SCHOOL

Job Summary

Our client, a British Nursery and Primary school in Abuja seeks the professional services of a Female Executive Assistant for immediate employment.

  • Minimum Qualification: Degree
  • Experience Level: Executive level
  • Experience Length: 5 years

Job Description

  • The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential.

Objective/Purpose of Job:

  • The Executive Assistant will provide high-level administrative and executive support to the Head of school (HOS) by preparing reports, handling special projects, preparing correspondence, receiving parents & regulators, arranging programmes, scheduling meetings etc.

Job Duties/Responsibilities:

  • Pro-active planning and management of the Head of School’s  (HOS) time and appointments to enable the HOS focus on delivering strategic objectives and business goals
  • Work in line with the HOS’s work routine and preferences
  • Act as the central contact point for the HOS, screening telephone calls, enquiries and requests and handling them where appropriate
  • Ensure that decisions and work is appropriately delegated in the absence of the HOS
  • Review and attend to all forms of correspondence and communicate on behalf of the HOS
  • Complete administrative and project-related work delegated from the HOS
  • Represent the HOS in a professional manner to internal and external clients
  • Organize all travel logistics for the HOS as required
  • Coordination of meeting dates and attendances including compilation and distribution of materials to the members
  • Ensure appropriate venue and equipment booking for events including refreshments where appropriate with the admin team
  • Set up and maintain the school calendar for meetings and events
  • Ensure the HOS is well prepared and has relevant documentation for programmes/meetings
  • Prepare and distribute agendas, pre-reading papers and venue for programmes/meetings
  • Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
  • Manage the practical and administrative requirements for the school's events as required
  • Any other task of similar responsibility required by the HOS.

JOB SPECIFICATIONS:

Education Qualification:      

  • Bachelor’s Degree from a reputable institution or any Related Discipline. MSc or MBA or professional certificates in Human Resource Management, Business Administration or any Related Discipline will be an added advantage.

Experience:    

  • Minimum 5 years of relevant experience of proven experience providing executive support in a structured organization.

KEY COMPETENCIES REQUIRED (THE SKILLS REQUIRED FOR THE JOB):

Technical (Functional) Skills:           

  • Effective computer skills; Microsoft Office Software and other HR specific software.
  • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company.
  • Expert-level written and verbal communication skills
  • Ability to multi-task effectively
  • Planning and organizing skills
  • Excellent analytical and numerical skills
  • Creativity

Ability to work in a team

Behavioural Skills:    

  • Dependability, Integrity, Attention to details, Co-operation, Time Management, Good behavioural etiquettes
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
  • Strong organizational and analytical skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Highly professional and ethical with the ability to maintain confidentiality
  • Excellent people management and development skills
  • Excellent leadership and business partnering skills to achieve results through organisational resources
  • Demonstrated process improvement skills
  • Self-starter with mature analytical skills and ability to work under pressure
  • Innovative and forward-thinking, with a track record of executing new ideas

Method of application:

  • Salary is open to negotiation

Note:

  • Qualified applicants should send CVs using “EA2HS” as the subject of mail before 30th June 2020. 


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