Group Project Scheduler/ Planner

Responsibilities:

Master Schedule Development & Maintenance:

• Develop and maintain a consolidated Group Master Schedule covering all active and pipeline projects across all entities (VRL, VEC, ETIP, VAP, and other related Group companies).
  
• Break down complex programmes and projects into a structured WBS with clearly defined milestones, deliverables, and critical path activities across construction, energy transition, advisory, and other Group workstreams.
  
• Establish and enforce schedule baselines; track actual vs. planned performance and produce variance reports.
  
• Maintain phased sub-schedules for individual projects and reconcile them against the master programme.
  
• Update schedules weekly and after any significant scope or resource change.

Coordination & Communication:

• Coordinate with project leads, entity managers, technical partners, and government stakeholders to gather schedule inputs and validate assumptions.
  
• Prepare and circulate weekly look-ahead schedules, monthly progress reports, and dashboard summaries for the group principal.
  
• Identify and flag scheduling conflicts, resource clashes, and at-risk milestones in advance and propose corrective actions.
  
• Facilitate scheduling review meetings; capture actions, owners, and due dates; follow up to close open items.

Procurement & Contract Milestone Tracking:

• Track procurement timelines for all active vendor and contract awards across group entities from award to delivery to invoicing, including subcontracts, supply agreements, and service engagements.
  
• Monitor contractual milestone dates for TOR submissions, mobilisation deadlines, training cohort schedules, and kit delivery windows.
  
• Coordinate closely with the document controller to ensure schedule milestones align with submission and approval deadlines.
  
• Maintain a Live Procurement & Contract Status Tracker, updated in real time.

Resource Planning & Optimisation:

• Map resource requirements (personnel, equipment, and finance) against schedule activities and flag constraints to management.
  
• Assist in planning deployment of field teams across project sites and construction locations for VEC, VRL, and other group entities with on-ground operations.
  
• Support the group principal in sequencing and prioritising concurrent workstreams to optimise group throughput.

Reporting & Tools:

• Maintain scheduling tools and templates (MS Project / Excel / equivalent); produce Gantt charts, S-curves, and milestone trackers as required.
• Prepare inputs for board reports, investor presentations, and government submissions that require schedule data.
• Support development of financial models and cash flow projections tied to schedule activities.

Requirements:

• Bachelor's degree in engineering, project management, construction management, or a related field.
• Minimum 4 years of project scheduling/planning experience in infrastructure, construction, energy, or industrial projects.
• Proficiency in MS Project, Primavera P6, or equivalent scheduling software; advanced MS Excel required.
  
• Demonstrated experience managing multi-project or programme schedules with interdependencies.
• Experience working on government-funded or donor-funded infrastructure and energy projects is an advantage.
• PMP, CAPM, or equivalent certification is an advantage.

Behavioural Competencies:

• Detail-oriented, and highly organised
• Proactive and deadline-driven
• Strong interpersonal and communication skills
• Ability to manage multiple priorities simultaneously
• Discreet and trustworthy with confidential information
• Self-starter; operates with minimal supervision

Technical Competencies:

• Contract/procurement tracking 
• Reporting and data visualisation 
• Resource planning 
• WBS and milestone structuring 
• Critical path analysis 
• Schedule development & control 
• Operates with minimal supervision