Building/Property/Facility Manager

Responsibilities:

• Primary responsibility is to ensure optimal delivery of FM services on sites assigned.
• Responsible for the overall daily operation of the facility to include coordinating all technical and support staff.
• Carry out daily walk-around inspections to identify ‘’red flags’’, possible maintenance, aesthetics, or environmental issues
• Direct coordination of all technical activities and vendor/contractor activities on assigned sites
• Responsible for developing work schedules and technical Rota / work shift system and monitoring of such.
• Daily processing of work-orders and actively assigning the right resources or make requisitions towards closing out work orders.
• Documentation – Register, monitor and file servicing schedules, work orders, material usage, job completion certificates and invoices for all maintenance activities.
• PPM (Plan Preventive Maintenance and other periodic FM activities) – daily monitoring of PPM and raising PM work requests at least 2 weeks before they are due for adequate planning and execution.
• Stock management - Weekly inventory report of maintenance consumables in storage and timely identification of re-order level. Carry out monthly stock audit, Collate material requisition for all departments and raise purchase order to the procurement department for processing.
• Make-readies – carry out Post departure inspections (PDIs) with exiting tenants and coordinate renovation of vacant units.
• Report – Prepare and send out weekly facilities report on maintenance activities executed, pending or on-going during the week, to include work order reports.
• Petty Cash – accountable for expenses and reconciliation of petty cash.
• Direct engagement with clients
• Schedule and coordinate daily toolbox talk with facility team
• Public bills – responsible for monitoring, review and initiating payment of public bills like electricity, water, parking and waste management.

Requirements:

• HND/BSc/BA in facility management, engineering, business administration or relevant field, MSc will be an added advantage.
• Relevant professional qualification will be an advantage
• 3 - 4 years proven experience in managing a facilities team preferably in a large service organization. -Knowledge in managing building contracts.

The applicant will also possess the following competencies:

• Customer Service: An unwavering commitment to superior customer service.
• Relationship Building: The ability to develop and maintain excellent relationships with staff at all levels of the organization.
• Management of Self and Others: The ability to utilize personal skills to achieve goals and a high standard of performance. Positively leading, motivating and effectively working with colleagues, staff and customers in a collegial and team environment.
• Management of Financial Resources: The ability to contribute to the long-term financial planning and results, including controlling costs and managing budgets for own cost centers.
• Utilization of Technology: The ability to use the technology required in day-to-day work including experience in the use of Power Point Presentation and database software such as Microsoft Word and Excel Spreadsheet.
• Valuing and Nurturing Diversity: The ability to proactively recognize and respond to the differing needs of other individuals and groups
• Innovation: The ability to suggest and contribute new ideas and initiatives.