Administrative Manager

• Develop and implement effective administrative systems, policies, and procedures.
  
• Supervise and coordinate the activities of administrative staff, including receptionists, office assistants, and cleaners.
• Maintain an organised and well-functioning office environment.
• Oversee office facilities, maintenance, and repairs.
• Manage office supplies inventory, procurement, and vendor relationships.
• Ensure utility services (electricity, water, internet, etc.) are functional and within budget
• Support HR functions such as recruitment coordination, onboarding, leave management, and disciplinary procedures.
• Maintain staff records, including attendance, disciplinary actions, and contracts.
• Prepare and monitor departmental budgets.
• Approve expenditures within defined limits and ensure cost-effective procurement.
• Reconcile administrative expenses and liaise with the accounts department on documentation.
• Ensure compliance with organisational policies and government regulations.
• Maintain up-to-date administrative records and ensure secure filing systems.
• Oversee health and safety regulations in the workplace.
• Facilitate internal communications across departments.
• Prepare reports, presentations, and official correspondence as required.
• Liaise with external stakeholders (vendors, government agencies, service providers).
• Identify potential administrative risks and propose mitigation strategies.
• Handle emergencies or disruptions affecting administrative operations.

Requirements:

• Bachelor’s degree in Accounting or Business Administration.
• Minimum of 5 years proven experience in a similar administrative role, preferably in construction.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, time management, and leadership skills.
• Strong written and verbal communication skills.
• Knowledge of budgeting and recordkeeping.
• Ability to handle sensitive information with confidentiality.
• Leadership and people management
• Problem-solving and decision-making
• Multitasking and prioritization
• Attention to detail
• Adaptability and resilience
• Integrity and ethical conduct.