Project Manager

Responsibilities:

• Work with clients, colleagues, and other stakeholders to determine the scope of various projects, manage communications and handle all the disparate elements needed to deliver the respective projects on time and within budget
• Prepare and maintain project budgets and schedules with specific timelines and clarity of roles and responsibilities
• Assess resource requirements for all projects to determine staffing levels.
• Supervise and oversee all project resources with respect to schedule and accountability to the project
  
• Responsible for developing and implementing a project tracking system to monitor progress and ensure project cost objectives, schedules and timelines are met on-time or earlier
• Proactively identify possible risks to projects and proffer solutions to mitigate identified risks
• Develop a program of work for each project and ensure that it fits into the client’s overall construction schedule. Anticipate and resolve all possible problems, bottlenecks, and scheduling
  
• Establish and maintain good communication in-house and the client on project issues and concerns
• Adequately represent the company at project meetings
• Prepare standard and ad hoc management reports as well as presentations for each project. 
• Prepare financial reviews and project summaries (a closing report) at completion of each project
• Record compliance issues of the contract; resolve escalated issues and refer problems to the next level
• Maintain complete and accurate records on each project, including client information, all correspondence detailing trade correspondence, subcontractor information, costs, as-built drawings, purchase requisitions, purchase orders, etc.
  
• Carry out quality control and quality assurance functions on site and on materials, including subcontractors’ evaluation, equipment/component specification and process evaluation, to  ensure strict adherence to best practice and global standards
• Define quality assurance requirements, inspection/test methods, and workmanship standards on new and existing designs, processes and procured materials used in project execution
• Monitor quality levels—support and monitor the project execution process to ensure that quality is maintained at an acceptable level within budget parameters. Devise, implement and improve quality assurance methods for continual improvement
• Ensure that materials, components, equipment and completed AV systems are inspected and meet clients’ specifications and that associated processes are properly designed, analyzed, and validated in conformance with company’s standard operating procedures SOPs
• Administer service agreements with all clients and ensure consistent application of company’s SOPs for equipment repairs and maintenance
  
• Supervise and oversee the resolution of all equipment malfunctions, liaising with procurement team and third parties where necessary
• Develop and upgrade preventive maintenance procedures for components and equipment, providing direction to service engineers and technicians
• Provide engineering support for recommendations for new and existing equipment installation, upgrades, and enhancement
• Manage performance, career development, welfare, and motivation of the after sales team
• Develop and recommend training schedule for project team to management for approval
• Develop each staff of the operations department for self-sufficiency to accommodate seamless flexibility and smooth transition to carry out relief duties
• Oversee and administer necessary procedure for out of station successful project execution on time and within budget
• Oversee and administer proper planning for logistics of staff and materials for successful project execution on time and within budget
  
• Administer and ensure strict compliance with the company’s policy for all project teams on-site. This includes HSE standards as well as appearance and conformity to best practice 
  
• Develop and maintain a comprehensive list of all project information, including client names, consultants, architects, contractors, and make this report available at the end of each year
• Develop and maintain a comprehensive list of leading construction, projects and developments in Nigeria and West Africa including client names, consultants, architects, contractors, and make this report available twice each year—midyear and end of year
• Administer and oversee payroll whilst implementing all necessary benefits, deductions, and penalties

Requirements:

• Professionalism and positive attitude
• Honesty and integrity
• Ambitious and willingness to learn
  
• Proactive, dependability, reliability, and responsibility
• Solid verbal and written skills in English
• Teamwork, emotional intelligence, and high tolerance for changing priorities
• Structured, ability to work independently and possess good collaborative skills
• Effective in communicating complex ideas concisely to both a technical and non-technical audience
• Be self-driven and able to work independently, as well as being excellent at teamwork to work in a diverse work environment
• Knowledge of Microsoft Projects as well as any other application required for project management
• Knowledge of Microsoft Office—Word, excel and PowerPoint applications
• Project management knowledge to deliver projects on time and within cost
• Ability to read and interpret project documentation, including drawings and BOQs
• Ability to prioritize and plan workload for daily, weekly, and monthly intervals
• Ability to maintain good physical condition appropriate to the performance of assigned duties and responsibilities
• Good verbal and written communication skills
• High sense of discipline, honesty, and integrity in executing responsibilities 
• Ability to perform arithmetic calculations and operate and enter information in a computerized system
• High sense of leadership to communicate and apply moral as well as ethical decisions of the company without bias or nepotism
• Coordinating and time management skills
• Negotiation, persuasion, and networking 
• Excellent analytical, conflict resolution, problem solving and organizational skills

Key Performance Indicators:

• Appearance, good communication and good customer relations
• Project delivery within timelines and cost
• Project execution/completion success rates with signed job completion certificates JCC
• Customer satisfaction and referrals
• Improved project leads and enquiry
• Fewer system breakdowns and faulty installations
• Project documentation, including case studies, pictures, and project information
• Quality of first fix contractors, local supplies, and work tools
• Administration of benefit, penalties, and deductions
• Database of leading projects, architects, consultants, etc.
• Growth of operations department staff