Administrative Assistant

Anonymous Employer

Job Summary

An early learning centre in Abuja for children aged 0-5 is seeking a qualified candidate for the role of an Administrative Assistant.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

We are a Creche, Daycare & Preschool in Abuja seeking qualified candidates for the role of an Administrative Assistant. Our ideal candidate is an organised, highly motivated and detail oriented individual with the ability to multi-task and work in a childcare setting.


Responsibilities:

 

·      Assist with overall maintenance of the organization and its offices

·      Guide parents through registration process 

·      Maintain and update all student, staff and organisation records

·      Oversee all aspects of general office coordination

·      Interact with parents, vendors and visitors

·      Maintain a safe learning environment and take all necessary and reasonable precautions to protect students, equipment, materials, and facilities.

·      Ensure all on site health and safety policies, procedures and risk assessments are in place, operational and updated as necessary

·      Monitor and assist with maintenance of the organisation’s website and social media

·      Answer telephones and take messages

·      Open, sort and prepare responses to emails

·      Perform general clerical duties to include, but not limited to, bookkeeping, copying, and filing.

·      Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks etc.

·      Collect and maintain inventory of office equipment and supplies

·      Purchase, store, and distribute supplies for the centre

·      Support teaching staff in assigned project‐based work

·      Maintain confidentiality in all aspects of students, staff and agency information

·      Other duties as assigned by the Director

 

Minimum requirements:

  • Bachelor's degree or equivalent experience
  • Excellent written and verbal communication skills 
  • Computer literacy including a solid working knowledge of Microsoft Office Suite, GSuite, Canva



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