Inventory and Administrative Officer

Responsibilities: 

• Maintain accurate inventory records using specialized software, track, monitor and manage available stock, incoming and outgoing shipments, and prepare shipping documents like invoices, purchase orders, and track payments. 
• Perform data entry for orders, track inventory and delivery dates using ERP systems, and generate various operational reports. 
• Act as a liaison between clients, suppliers, and other departments, handle inquiries, and coordinate with freight companies. 
• Assist with planning shipments based on product availability and customer needs, ensuring timely deliveries, and potentially scheduling drivers or warehouse staff. 
• Act as the bridge between Sales, Accounts, and Logistics to ensure efficiency in day-to-day Backup & Continuity.
• Maintain Excel backups to safeguard against ERP downtime, ensuring business continuity. 
• Manage office supplies, maintain files, and handle general clerical duties such as answering phones and other related duties.
• Compare ERP vs Excel backups & Invoices Generated to detect fraud, ghost sales, or stock leakage.
• All other tasks assigned to you by the HR & CEO

Requirements:

• Bachelor’s degree in Business Administration, Logistics, Accounting, or a related field
• 1–3 years’ experience in operations, inventory management, or administrative roles
• Proficiency in ERP systems and Microsoft Excel (including basic formulas and data tracking)
• Strong attention to detail with the ability to detect discrepancies and ensure data accuracy
• Good understanding of inventory processes, order tracking, and logistics coordination
• Strong organizational and multitasking skills
• Excellent communication skills and ability to work across teams (Sales, Accounts, Logistics)
• Ability to work in a fast-paced environment and meet deadlines
• High level of integrity and accountability