Position Title Grants Management Specialist Supervised by Program Development Quality Manager Reporting to Program Development and Quality Manager Duty Station Abuja Area of Operation Nigeria Employment Period 6 months with intention to extend Type of Contract (Expat/National/Trainee) National Salary & Benefits Non-Management G IntroductionThe Danish Refugee Council assistsÂ refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future.Â We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle.Â In cooperation with local communities, we strive for responsible and sustainable solutions.Â We work toward successful integration and â whenever possible â for the fulfillment of the wish to return home.The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.BackgroundDanish Refugee Council (DRC), and its Humanitarian Disarmament and Peacebuilding technical unit, has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, and Adamawa states in Northeast Nigeria.The overall purpose of the role:Ensure that DRC is compliant with country grant management guidelines, lead on donor obligated reporting, and liaise with Support Services team on donor requested information. Responsibilities:Grants management and compliance Lead in coordinating, scheduling, facilitating, and follow up of monthly grant meetings. Draft, finalise, and share agenda and relevant documents, ensuring action points from meetings are monitored.In coordination with Programmes, Finance, HR, and Area Offices, support facilitation of grant start-up and close-out meetings, providing presentations on important contractual stipulations, donor compliance, and deadlines.Ensure timely and accurate maintenance of grant files on DRCâs SharePoint, Insite, along with accurate and timely maintenance of the Grants Management System (GMS) on Dynamics in line with country office compliance.Coordinate and facilitate technical and financial revisions to donors for ongoing projects, including budget realignments. If needed, provide review for grammar and consistency across submission documents.With the support of PDQM, develop tools and facilitate trainings to build the country officeâs capacity to comply with DRCâs grant management guidelines and donor regulations. Reporting Send monthly grant reminders to teams detailing upcoming deadlines, reporting requirements including templates, and internal review timelines.Review and edit reports for quality and consistency, ensuring compliance with donor reporting requirements. Ensure all donor submissions are documented.Assist Programme Quality Assurance unit in conceptualising and facilitating the implementation of programme quality tools, including reporting processes and responsibilities.In close collaboration with Programme and MEAL teams, support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve programme design and implementation strategy. Partnership management: Support the management and facilitation of partner sub-awards including communication, report coordination, and monitoring of partner spending to ensure compliance within the financial stipulations of the sub-award.Facilitating partner assessment process and drafting, finalising and sharing minimum set of documents for successful partnership management.Assisting the Programme Development and Quality Manager in drafting and finalising partnership agreements.Assisting the programme and support team in partner capacity strengthening with particular focus on grant management as well as donor regulations and relationships. Other Liaise with Finance colleagues on budget follow-up and expenditure levels of active grants. Support Finance in the closing out of grants in a timely manner.Maintain up-to-date information on donor policies, regulations, and procedures. Ensure relevant stakeholders are informed of changes.Work with colleagues to identify and find solutions on compliance-related issues or findings.Identify areas and provide solutions to improve operational efficiencies in related area.Inductions of new colleaguesIn addition to the above, the Grants Management Specialist may be asked to carry out other duties requested by the Programme Development and Quality Manager but always in the scope of this job description. Experience and technical competencies: Minimum RequirementsQualifications and Work Experience: Minimum 2 years of international grant management within development/humanitarian sectorKnowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.Proven experience in successfully submitting reporting packages.Proven experience in capacity strengthening and training of staff and partners.Full professional proficiency in English with the capacity to produce well-written products for formal reporting and communication. Knowledge and Skills: Strong organization and planning skills, with excellent attention to detail.Broad understanding of donor rules and regulationsFamiliarity with non-profit budgeting is preferable.Proficiency with Microsoft Office applications including Word, Excel, and PowerPointSkilled in obtaining information necessary to accomplish duties.Able to meet deadlines while managing and prioritizing competing demands.Problem analysis and solutions-oriented way of working.Able to quickly research, learn and disseminate new knowledge and information.Able to communicate clearly and a timely manner.Able to adapt quickly, with an openess to learn and ask questions. Note: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.Education: (include certificates, licenses, etc.)A Bachelorâs degree in political science, international development, economics or other relevant field; Masterâs degree is an assetLanguages: (indicate fluency level) English (fluent)Hausa (fluent) desirable General Regulations The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability FrameworkEmployee should not engage in any other paid activity during the DRC contract period without prior authorizationEmployee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract periodEmployee should not give interviews to the media or publish project-related photos or other material without prior authorizationEmployee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request Application ProcessAre you interested? Then apply for this position on line: www.drc.dk/about-drc/vacancies/current-vacancies. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.
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