Executive Assistant
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New
Job summary
We are seeking a highly organized and proactive Virtual Executive Assistant to support our Senior Architect (Caucasian) in managing daily operations, digital presence, and professional engagements. This role is ideal for someone who is tech-savvy, create good contents, speaks good English, detail-oriented, and understands architecture.
Min Qualification:
Degree
Experience Level:
Entry level
Experience Length:
5 years
Job descriptions & requirements
Responsibilities:
- Manage and grow the Senior Architect’s social media presence on LinkedIn and Instagram.
- Schedule, draft, and coordinate content aligned with professional branding.
- Utilize AI tools and CRM systems to streamline workflows and communications.
- Manage tasks, workflows, and follow-ups using Monday.com.
- Handle professional correspondence and scheduling via Microsoft Outlook.
- Prepare meetings, including agendas, notes, reminders, and follow-ups.
- Manage calendar efficiently to avoid scheduling conflicts.
- Assist with basic documentation and organization related to architectural and construction projects.
- Understand and accurately use architectural and construction terminology in communications.
Requirements:
- Proven experience as an Executive Assistant or Virtual Assistant.
- Strong knowledge of LinkedIn and Instagram management.
- Familiarity with AI tools and CRM platforms.
- Proficiency in Microsoft Outlook and Microsoft Project.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Basic understanding of architectural and construction terminology.
- Ability to work independently and maintain confidentiality.
Preferred / Nice to Have:
- Experience supporting architects, engineers, or construction professionals.
- Content creation or copywriting skills for professional social media.
- Marketing skills.
- Familiarity with project management environments and tools.
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