Head Procurement & Office Management

Key Deliverables Business Planning and Optimization Develop an effective and suitable procurement strategy for TEC Participate in the annual budgeting exercise, providing inputs in the creation of short, mid, and long term procurement goals and objectives of the Church Participate in the creation of TEC–wide Cost Projections and Strategies for Optimization Support the inputs through information on benchmark Cost & Price Performance Identify cost-saving and cost-reduction opportunities and implement strategies to achieve set objectives Ensure strict cost control based on annual and other periodic budgets and forecasts Anticipate unfavourable events through analysis of data and prepare control strategies Business Partner Identification and Prequalification Understand business requirements of all units and develop procurement strategies around them Develop a framework for a competitive contract bidding process for all supplies within TEC Identify new vendors and gather information for registering them in TEC’s database of potential vendors. Define and implement the procedure for prequalifying vendors for TEC. Ensure a minimum of three vendors are available for all recurrent procurement categories Ensure integrity during the vendor selection process Sourcing and Contracting Manage end to end procurement process (from need identification to delivery and payment of the business partners) Collaborate with key persons to ensure the clarity of the specifications and expectations per purchase requisition Ensure sourcing and procurement of quality goods and services in a timely manner and at competitive prices. Ensure integrity and SLA compliance during the vendor contracting process Ensure that procurement transactions are conducted in a manner providing full and open competition whenever practicable Ensure all commitments are properly documented and approved Manage business process outsourcing activities Vendor Performance Evaluation and Management Manage vendor performance evaluation and monitor to ensure quality control Provide support to business functions in managing the contract execution and ensuring compliance with contractual SLA and KPI’s Continuously evaluate supplier/service provider costs to ensure the best possible price in order to maximize profitability. Manage business partner dispute resolutions Manage the partner satisfaction survey process Paperwork and Accounting Maintain accurate records of purchases and pricing trends for recurring transactions Ensure accurate inventory management for the products or services bought by TEC Ensure timely delivery of purchases from vendors, generate and track purchase orders Work alongside the purchasing department and Finance to ensure that promised deliveries were received in full and are paid for on time Work closely with Finance to ensure sufficient funds per transaction and smooth cash. Policy Compliance Advice management on all legal provisions regulating purchasing which may affect TEC Comply with procurement rules and applicable federal and state laws and regulations as required. Ensure the elimination of all possibilities of corruption or unethical practices in the procurement process. Inventory Management Maintain up-to-date records on all purchases made Ensure the maintenance of a buffer stock Office Management Oversee all general office operations, including store management Relevant Experience Minimum of 7 years varied experience in Procurement/Supply Chain Management and Administration. Managerial experience is required. Sound understanding and extensive experience in Procurement & Logistics/Supply Chain Relevant Skills In-depth knowledge of sourcing and procurement principles and best practices Multi-vendor management skill Ability to manage expectations of multiple stakeholders – TEC Management and employees as well as vendors Project Management Ability to handle internal pressure to expedite the end to end management of the supply chain Strong negotiation skills Solid operational management and general business skills and savvy Working knowledge of finance and/or accounting in terms of budgeting, cost management, risk management Understanding of tax laws and requirements as relates to Procurement Broad knowledge of industry dynamics on both the buy-side and sell-side Excellent communication skills and even better listening skills Ability to “sell” procurement’s value and to run procurement as a services business Understanding of standard contractual terms Change management skills Ability to manage multiple priorities Attitude and Behavioural Traits Strong leadership skills Strategic mind-set and problem-solving skills Team Orientation Analytical mind-set, Creativity Initiative Professionalism Customer Focus Innovation Integrity