Finance Associate

Responsibilities:

Process Approved Daily Payments:

• Ensure that vendor, staff, and service payments are initiated and processed in a timely manner.
• Ensure data accuracy in payment entries and reconciliations to support clean reporting and avoid downstream errors.

Record Financial Inflows:

• Capture all incoming funds such as customer payments, grants, and internal transfers.
• Maintain accurate cash flow reporting and bank reconciliation.

Maintain Financial Documentation:

•  Enter data on vendor expense sheets and manually log every expense into structured sheets.
• Categorize payments by vendor, department, and purpose to support expense tracking and audits.

Assist in Monthly Stock Counts:

• Support the warehouse or inventory team during end-of-month stock counts.
• Ensure stock values match financial records.
• Analyze inventory data, calculate restocking values, and track inventory sold.

Weekly Order Reconciliation:

• Match sales orders with payments received.
• Cross-check entries across sales platforms, bank statements, and inventory records to spot discrepancies early.

Financial Reporting and Budget Monitoring:

• Compile all income and expenses into a live dashboard (Google Sheets or BI tools) to reflect real-time profitability and cost trends across the business.
• Compare actual monthly spend and income to the budget forecast.
• Flags variances, notes the reasons, and suggests adjustments to stay on track.
• Cross-verify sales records, vendor payments, and inventory movement using the platforms and sheets provided to ensure there are no leaks or accounting errors.

Requirements:

•  Bachelor's degree in Accounting, Finance, Economics, or a related field
•  Minimum of 1 to 2 years of relevant work experience in a finance or accounting role
•  Strong understanding of accounting concepts and financial reporting
•  Proficient in Google Sheets or Microsoft Excel (pivot tables, formulas, and dashboards)
•  Familiarity with budgeting tools and expense tracking systems
•  Strong organizational and analytical skills
•  High level of accuracy, integrity, and attention to detail
•  Ability to work independently and meet tight deadlines
•  Experience in inventory or warehouse financial processes is a plus

Key Competencies:

•  Analytical thinking and problem solving
•  Financial discipline and attention to detail
•  Communication and collaboration across departments
•  Ability to handle multiple priorities in a structured and efficient manner