Accountant

Responsibilities:

Financial Accounting & Reporting:

• Record and maintain accurate financial transactions using QuickBooks in accordance with IFRS and applicable accounting standards.
• Manage general ledger accounts, payables, receivables, and bank reconciliations.
• Prepare monthly, quarterly, and annual financial statements, management accounts, and cash flow reports.
• Analyse financial performance, budget variances, and profitability, providing actionable recommendations to management.
• Maintain proper documentation, filing, and audit trails for all financial transactions.

Revenue Collection, Guest Payments & Reconciliation:

• Independently verify and collect guest payments through approved payment channels, including bank transfers, POS, and cash.
• Verify payments against invoices raised by the Front Desk Officer before confirming payment status.
• Update guest payment records and mark verified invoices as PAID in the property management system
• Issue official receipts and maintain accurate records of guest invoices, payments, refunds, and outstanding balances.
• Monitor guest accounts daily, proactively follow up on outstanding payments, and ensure no guest checks out with an unpaid balance unless expressly authorised by management.
• Reconcile daily bookings, invoices, payments, PMS records, and bank receipts, investigating and reporting discrepancies.
• Maintain the Daily Booking & Payment Reconciliation Register and submit it for management review and sign-off.
• Ensure proper filing and retention of booking, payment, and reconciliation records.
• Verify that guest payments are fully confirmed before guest check in

Budgeting, Expenditure Planning & Cost Control:

• Prepare weekly purchasing plans, expenditure budgets, and cash requirements in collaboration with operational departments.
• Monitor spending against approved budgets and company policies.
• Review expenditure requests, ensuring proper approval, documentation, and budget availability.
• Manage petty cash, staff advances, and expense retirements, ensuring timely reconciliation and accountability.
• Analyse operational costs, identify financial leakages, and recommend cost-saving measures.
• Support annual budgeting, forecasting, and periodic financial performance reviews.

Procurement & Supplier Management:

• Ensure all purchases comply with company procurement policies, approval procedures, and financial controls.
• Review purchase requisitions, supplier quotations, invoices, and supporting documentation.
• Conduct periodic market surveys and supplier price comparisons to ensure competitive pricing and value for money.
• Maintain updated supplier price lists, purchasing records, and outstanding payment schedules.
• Verify goods and services received against approved purchase documentation before processing payments.

Inventory Management & Control:

• Monitor inventory levels across housekeeping, guest amenities, catering, cleaning supplies, and other operational departments.
• Establish and maintain minimum stock levels to prevent shortages and excessive inventory.
• Track inventory purchases, consumption, wastage, and closing balances.
• Conduct periodic stock counts, reconcile inventory records, and investigate discrepancies.
• Analyse inventory usage against room occupancy, guest consumption, and operational requirements.
• Maintain accurate and up-to-date inventory costs and recommend improvements to inventory management.

Catering Accounting & Cost Management:

• Maintain accurate records of catering revenue, purchases, inventory, and expenses.
• Prepare and update recipe costing, ingredient usage, cost-per-plate calculations, and menu profitability reports.
• Monitor food costs, portion control, inventory consumption, and wastage.
• Reconcile catering inventory usage against sales and production records.
• Recommend menu pricing adjustments and cost-control measures to improve catering profitability.
• Work along catering staff to plan and budget

Utilities & Operational Expense Management:

• Monitor electricity, diesel, water, internet, gas, and other recurring operational expenses.
• Maintain payment schedules and ensure timely processing of approved utility payments to prevent service disruptions.
• Analyse consumption patterns, investigate unusual expenses, and recommend cost-saving measures.
• Work with operational teams to promote efficient resource utilisation.

Payroll Administration:

• Prepare and process monthly payroll, including salaries, allowances, deductions, and staff advances.
• Maintain accurate and confidential employee payroll records.
• Reconcile payroll expenses and ensure payments are properly reviewed and authorised.
• Support compliance with PAYE, pension contributions, and other applicable statutory obligations.

Tax Compliance & Statutory Filings:

• Support the computation, preparation, and timely filing of VAT, WHT, CIT, PAYE, and other applicable statutory returns.
• Maintain accurate tax schedules, supporting documentation, and reconciliations.
• Monitor statutory deadlines and ensure compliance with applicable Nigerian tax regulations.
• Liaise with external tax advisers, auditors, and regulatory authorities as required.

Internal Controls & Asset Management:

• Implement and monitor compliance with company financial policies, procurement procedures, and operational SOPs.
• Ensure financial transactions are properly authorised, recorded, and supported by appropriate documentation.
• Maintain fixed asset registers and support periodic asset verification.
• Identify financial control weaknesses, irregularities, wastage, and potential fraud, escalating concerns promptly.
• Recommend improvements to financial processes, reporting systems, and internal controls.

Other Responsibilities:

• Collaborate with the Front Desk, Housekeeping, Catering, and Management teams to support efficient operations.
• Participate in periodic financial and operational reviews.
• Perform other finance-related and ad hoc responsibilities assigned by management.

Requirements:

• A minimum of a degree in a related field.
• A minimum of 2 years of experience.

Key Performance Indicator (KPIs):

• Accounting Accuracy: Timely and accurate recording and reconciliation of financial transactions.
• Financial Reporting: Submission of complete and accurate financial reports within agreed deadlines.
• Cost Control: Effective monitoring of expenditure, identification of cost savings, and reduction of avoidable expenses.
• Inventory Management: Maintenance of minimum stock levels, accurate inventory records, and reduced wastage and discrepancies.
• Procurement Compliance: Adherence to approved procurement policies, budgets, and authorisation procedures.
• Revenue Collection: Timely collection and reconciliation of customer payments and reduction of overdue receivables.
• Payroll Accuracy: Accurate and timely payroll processing.
• Tax Compliance: Timely preparation of accurate tax schedules and support for statutory filings and payments.
• Internal Controls: Compliance with financial procedures and continuous improvement of control processes.
• Catering Profitability: Accurate menu costing, food cost monitoring, and identification of profitability improvements.
• Operational Efficiency: Effective weekly expenditure planning and timely settlement of essential operational obligations.