Executive Assistant

• Responsible for scheduling and managing the CFO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
• Organizes and coordinates international/domestic travel and related requirements including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports. Ensures that all travel arrangements are compliant.
• Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Works closely with the CFO on special projects and Audit and Finance & Investment Committee activities.
• Proofreads, answers, and composes routine correspondence both handwritten and electronic, including donor and board communications and other partner-related materials; prepare selective summaries and any follow-up actions for the CFO.
• Supports and coordinates Audit and Finance & Investment Committee meeting arrangements including teleconferences and minute-taking as required.
• Coordinates, plans, and organizes small-to-large-scale meetings.
• Performs general clerical duties to include but not limited to; transcribing dictation, scanning, copying, faxing, filing, and data entry. Collects and opens mail addressed to the Finance/Accounting; forwards correspondence to appropriate staff for action.
• Completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.
• Undertakes special assignments/projects on a wide variety of issues as requested by the CFO and Finance Directors.
• Contributes to the excellent reputation of the CFO’s office through professional, friendly and respectful interactions internally and externally.
• Performs other duties as required and/or assigned.

Requirements:

• Minimum academic qualification of HND in any discipline
• Minimum of 13 years of work experience as an Executive Assistant or Managerial role
• Able to work under pressure and adhere to tight deadlines with demonstrated time management and prioritization skills and strong attention to detail and commitment to high-quality work product; 
• Expert use of Outlook and proficient in learning new programs
• Professionalism and demonstrated experience working effectively with staff and senior management, with a team-player attitude and proactive, responsive and collaborative work style
• Superior organizational and time management skills
• Excellent verbal and written communication skills
• Demonstrated ability to work as part of a team and perform well with a growing firm; 

Note: We are committed to improving diversity in the workspace and work to ensure that our team is supportive of our employees. We strongly encourage applications from women.