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Documents Archiving Specialist (Temporary)

Jhpiego

Human Resources

NGN Confidential
1 month ago

Job Summary

 

Job Description/Requirements

Overview

Jhpiego Corporation, an affiliate of John Hopkins University, is an international non-profit, non-governmental organization that works to improve the health of women and families throughout the world, Jhpiego is in the process of hiring a Documents Archiving Specialist

Responsibilities

Maintains proper Organization and Storage of all financial documents ( Vouchers) in the permanent archiving. Provide full support to the team in document retention and ensure that access to the organizationâs documents is monitored and controlled. Retrieves documents /files as requested and ensures timely returns of the vouchers to the archiving room. Conduct a Bi-monthly review of vouchers and ensure the documentation meets the organization's required standards and submit exception report to the Director of Finance. Work with the Scanning Company to digitalize complete vouchers and other documents every 2 months. Coordinate the movement of hard copies of vouchers to the warehouse for permanent archiving.

Required Qualifications

Bachelorâs Degree in Accounting, Business Administration, or equivalent related qualification MBA is highly desired Minimum of 3-5 years relevant experience in finance/accounting and administration within an international not-for-profit organization. Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements, especially on document retention processes Previous experience in a PEPFAR award is highly desired Practical understanding and application of donor regulations in large and complex projects is highly desired Ability to exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty. Strong negotiation skills Adaptable, creative, collaborative and able to think strategically. Ability to lead in the face of complexity in a fast-paced and time-sensitive environment. Excellent interpersonal communication skills (both oral and written) Able to work under pressure, take initiative and manage and prioritize work independently. Ability to travel to and work in state in which Jhpiego operates

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