Job descriptionAdhering to mission statement, code of conduct, IMS system and further company specific documents Awareness of Companyâs Quality Policy Awareness of ILF Group HSSE Policy Awareness of ILF Nigeria HSSE Policy Awareness of the ILF Nigeria Health and Safety Management System Plan Required to fulfil the responsibilities of an employee as specified in ILF-NGR Health and Safety Management System Plan Adhere to mission statement, IMS system and further company-specific documents. Provides administrative support to the Company and ongoing projects Planning and coordinating administrative procedures and systems and devising ways to streamline processes. Supervise and control all administrative staff of ILF Engineers Nigeria, from all company offices and project sites. Ensure that all facilities providers respect the conditions mentioned in the agreements between them and ILF Engineers Nigeria. Prepare the weekly budget for the office and balance the funds spent when necessary Supervise, control and perform all necessary administrative tasks for the office. Supervise, control and perform all necessary administrative tasks for the expatriates and Nigerian staff accommodations. Monitor Inventory of office supplies Oversee facilities services, maintenance activities and other office activities (recycling, renovations, etc.) Coordinates the support staff and ensure that drivers and stewards are assigned to duties. Ensure that all company cars are running smoothly and all necessary activities regarding the cars maintenance and repairs are performed in time and at a high quality level. Ensure that all generators are working properly and all necessary activities regarding the generators maintenance and repairs are performed in time and at a high quality level. Monitors and control the Fuel consumption. Promoting communication and team spirit within the Administration Department. Be aware of and obey the Company Quality rules and perform the activities required by relevant procedures on these issues. Attend all the company-organized training courses when invited. To perform all tasks/activities relevant to the company, assigned by the Management as required.
Deep understanding and practical experience with:Good communication and social skills A team player with leadership skills Time Management skills Good Office Administration Skills Analytical mind with problem-solving skills Familiarity with financial and facility management principles Exceptional organizational, interpersonal and presentation skills Be competent to file documents in a professional and traceable way. Ability to prioritize and attend to multiple assignments. Fluency in Microsoft Office applications: Word, Power Point, Excel; Internet skills. Ability to thrive in a high-pressure environment; high energy and enthusiasm. Proficiency in data analysis, project management, budgeting, and financial analysis (an added advantage)
Work Experience:Minimum of BSC in relevant field of education or High National Diploma (Administration) 8 â 10 years of relevant work experience out of which 3 years must be at Supervisory level
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