Portfolio Finance Officer – Budgeting, Reporting and Analysis

MAIN PURPOSE OF THE JOB

Provides Financial Planning and Analysis (FP&A) technical support to projects and builds the capacity of financial managers in-country offices. Helps ensure country offices receive needed support to effectively manage financial activities according to FP&A standards. Key functions include budgeting, reporting and financial analysis.

MAIN DUTIES AND RESPONSIBILITIES

Project Financial Management

Lead or contribute to the development of annual, life of project, and/or ad hoc project budgets. Support the timely completion and submission of all project financial reporting requirements. Develop and maintain project coding structure in Costpoint and share all updates with the team. Maintain systems for project budget monitoring and tracking that include financial and contractually required data. This includes a monthly Budget Monitoring Report (BMR) Coordinate with country finance and accounting staff for information needed for budgeting, budget and expenditures monitoring, and reporting. Ensure compliance of project expenditures with approved budgets. Review monthly expenses and follow up with accounting and project staff to correct mischarges to the wrong code and identify other questions on expenses.Document and monitor overall financial performance, analyze trends, prepare routine pipeline analyses, and identify and communicate any over-under expenditure observations or other gaps to the Project/Finance Director/Lead and Portfolio Director and home office support teams.

Manage Billing, Revenue Recognition, and Profit and Loss figures for assigned project portfolio

Accurately recognize project revenue on a monthly basis. Develop and submit timely invoices and financial reports to donors Regularly reconcile open AR, unbilled revenue, deferred revenue, and cost accruals associated with each assigned project. Support monthly close process with HQ Accounting and Field Finance teams. Support project leadership in the management of budgeted profit and loss figures. Build the capacity of projects to understand and actively monitor corporate budget targets.

Develop Business Intelligence Reporting

Develop the skills and/or share knowledge in building reports and dashboards in the Costpoint Business Intelligence module or in Power BI. Socialize the use of BI tools and reports for project financial management.

Contribute to other corporate level and cross-departmental knowledge sharing and capacity development initiatives

Contribute to business development as requested (e.g., provide project historical documents and inputs for proposals, participate in handover and transition from business development to the project implementation team) Participate in the mid-level staff group for knowledge exchange and professional development

QUALIFICATIONS

REQUIRED MINIMUM EDUCATION AND EXPERIENCE

Required:

Bachelor's and 6+ years’ experience, Master's and 4+ years’ experience, or Doctorate and 2+ years’ experience. Experience with complex financial planning and analysis required. Experience working with international development project leadership, including Project Director and project Chief of Party (COP) Experience with aspects of federal cost reimbursement practices, such as the Federal Acquisitions Regulations (FAR) and USAID regulations is required

Preferred:

8+ years of progressively responsible experience in project financial management is preferred. Prior work experience with non-USG donors is also desirable.

KNOWLEDGE AND SKILLS

Knowledge and experience with USG and other international development funder financial reporting and compliance requirements. Experience with developing and managing complex budgets, analyzing spending against budget, and internal and external financial reporting. Strong software skills including extensive experience with databases, pivot tables, spreadsheets, word processing tools, SharePoint, and other Microsoft 365 applications is essential Fluent written and spoken English is required; working knowledge of French is highly desirable. Familiarity with ERP software, particularly Deltek Costpoint and Costpoint Business Intelligence is highly desirable.

COMPETENCIES

Manage work with shifting priorities Manage and coordinate a variety of activities simultaneously Work in a team-oriented environment while driving for results Positive attitude Creative problem solving Experience in successfully navigating a culturally diverse environment. Very good interpersonal and communication skills, both written and verbal. Ability to work remotely and integrate with the rest of the FP&A team, which is based in the US.

PHYSICAL DEMANDS

Ability to travel internationally as needed. Office environment including keyboard use, pulling drawers, lifting papers <10 lbs.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

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