Account Officer

Responsibilities:

Invoicing & Accounts Receivable:

• Prepare and send invoices to clients promptly and accurately.
• Track payments and follow up on outstanding balances.
• Maintain updated client accounts and payment histories.
• Work closely with dispatch and operations to verify load details before billing.

Payroll & Expense Processing:

• Assist in preparing weekly and bi-weekly payrolls for drivers and staff.
• Verify hours, trip sheets, and deductions for accuracy.
• Record and track driver advances, reimbursements, and deductions.
• Maintain confidentiality and compliance in all payroll activities.

Financial Reporting & Recordkeeping:

• Support the preparation of internal financial statements and reports.
• Keep accurate digital and physical accounting records.
• Reconcile accounts and assist with monthly closing activities.
• Provide data support during audits or management reviews.

Communication & Coordination:

• Communicate effectively with team members, vendors, and clients.
• Collaborate with the operations team to ensure accurate billing and driver settlements.
• Report discrepancies and suggest improvements in financial processes.
• Handle assigned administrative or financial projects as needed.

Requirements:

• Diploma or degree in Accounting, Finance, or Business Administration (or equivalent experience).
• 0-1 year in accounting or bookkeeping preferred (logistics or transport industry is an asset but not required).
• Excellent attention to detail and analytical thinking.
• Strong written and spoken English communication.
• Proficiency in Excel, Google Sheets,
• Ability to multitask and meet deadlines.
• Positive, team-oriented attitude.