Bookkeeper & Office Administrator

Responsibilities:

Office Administration

• Serve as the first point of contact for all visitors and callers; maintain a professional and welcoming office environment
• Manage incoming and outgoing correspondence, including mail, deliveries, and phone calls
• Maintain an organized filing system (physical and digital) for administrative and HR documents
• Ensure office supplies are adequately stocked and place orders as needed
• Coordinate meeting schedules, manage calendars, and assist in setting up for meetings
• Support onboarding logistics for new staff, including workstation setup and documentation
• Monitor office maintenance needs and liaise with vendors and facility service providers

Bookkeeping & Accounts

• Process vendor invoices, staff expense reports, and other purchase ledger entries
• Liaise with internal and field staff regarding finance-related inquiries
• Manage payroll and statutory deductions, including the remittance of taxes such as VAT and WHT
• Prepare and file monthly VAT returns in compliance with regulatory requirements
• Oversee procurement and financial management activities
• Bank account and petty cash reconciliations
• Accounts payable management.
• Sourcing and contracting suppliers.
• Invoice verification and data entry into accounting systems

Requirements:

• Bachelor’s degree in Accounting or a related discipline/certification
• Professional certifications in Finance (e.g., ATS ICAN ACCA) are advantageous
• Experience in office administration, finance operations, or related roles
• Proven hands-on experience with accounting or payroll software (e.g., QuickBooks, Xero, or Sage)"