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3 weeks ago

Job Summary

The Office Manager is responsible for the smooth operation of the office and ensuring that administrative functions are carried out efficiently. This role involves managing office resources, coordinating office activities, and supporting staff in their daily duties.

  • Minimum Qualification : Degree
  • Experience Level : Mid level
  • Experience Length : 4 years

Job Description/Requirements

Responsibilities:

  • Oversee day-to-day office operations to ensure a productive and efficient work environment.
  • Manage office supplies inventory and place orders as needed.
  • Maintain office equipment and ensure everything is in proper working condition.
  • Manage office budgets and expenses, including processing invoices and coordinating payments
  • Ensure office compliance with health and safety regulations.
  • Supervise and support administrative staff, including receptionists, clerks, and assistants.
  • Coordinate schedules, monitor performance, and provide feedback.
  • Plan and implement employee engagement activities.
  • Act as the main point of contact for internal and external communications.
  • Ensure smooth communication between employees and departments.
  • Organize and schedule meetings, appointments, and company events.
  • Maintain and update office policies and procedures.
  • Assist with onboarding new employees, including orientation and paperwork.
  • Manage and maintain employee records.
  • Oversee attendance, leave applications, and related HR tasks.
  • Coordinate maintenance and repairs of the office, including liaising with vendors and service providers.
  • Ensure a clean, organized, and safe office environment.
  • Support management in coordinating special projects or initiatives.
  • Assist in the planning and execution of company-wide events or functions.
  • Coordinate with IT for technology needs, ensuring office devices and software are updated and functional.
  • Manage office data security procedures and protocols.


Requirements:

  • Bachelor’s degree in Business Administration, Management, or a related field (preferred).
  • Proven experience as an Office Manager, Administrative Manager, or similar role.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to manage budgets and track expenses.
  • Problem-solving skills and leadership qualities.
  • Familiarity with office management systems and procedures.
  • Knowledge of basic accounting or HR principles is a plus.
  • Self-motivated and proactive.
  • High attention to detail and accuracy.
  • Strong interpersonal skills and the ability to work well with others.
  • Ability to remain calm under pressure and handle difficult situations professionally.

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