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Executive Assistant to the Managing Director

CCEP Enterprises

Admin & Office

Banking, Finance & Insurance NGN 150,000 - 250,000
Easy Apply
New Featured
3 weeks ago

Job Summary

We are seeking to hire a Female Executive Assistant to the Managing Director to help address complaints and resolve problems.

  • Minimum Qualification : Degree
  • Experience Level : Mid level
  • Experience Length : 4 years

Job Description/Requirements

Responsibilities:

  • Addressing complaints and resolving problems
  • Supervising assigned Administrative staff.
  • Provide executive secretarial and administrative support to the Managing Director as well as develop clear channels of communication with internal and external stakeholders.
  • Responsible for the day-to-day management of the Managing Directors’ office to ensure appropriate time utilization in relationship to external and internal requirements.
  • Prepare briefings and updates for the Managing Director on relevant issues, outstanding projects, and activities.
  • identify issues, develop contingencies, and suggest remedies.
  • Manage the MD’s dairy and schedule appointments accordingly.
  • Create briefs and agendas, establish priorities, and be responsible for the timely preparation and presentation of materials for all key internal meetings involving the Managing Director, including weekly management meetings.
  • Support the Managing Director in developing, planning, and executing company-wide, and or wide communications and events, including weekly management meetings and others.
  • Conduct Business Planning, incubation, and research (internet and site visits).
  • Manage and secure institutional documents and files through hard and electronic documentation, and filing processes for referral purposes.
  • Prepare travel itinerary for international/local meetings while making necessary visa and accommodation arrangements.
  • Attend management meetings to take coherent minutes and produce high-quality documentation.
  • Assist the Managing Director with personal issues.
  • Maintain an organized system for tracking, monitoring, and prioritizing tasks and projects.
  • Responsible for overseeing administrative and organizational support for management meetings.
  • Working with the Managing Director to prepare materials for the board, Management, and staff meetings.
  • Maintaining accurate files and records related to the board of directors and senior management.
  • Carry out supervisory responsibilities in accordance with the company's policies and procedures.
  • Responsibilities include drafting job descriptions, job adverts, candidate selection, Induction and job assignment


Requirements:

  • Female preferred.
  • Age 28 – 40 years
  • Minimum of first degree (B.sc/HND) in office management or secretarial or executive assistant qualification
  • 4-5 years experience
  • Microsoft Office proficiency
  • Social Media comfortable


Benefits:

  • Laptop and Smart Phone with data & voice allowances are provided

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