Job Summary

The Office Administrator is expected to demonstrate commitment and loyalty and perform all duties in accordance with the organization’s office routines and procedures, keeping in mind the overall business

  • Minimum Qualification:Degree
  • Experience Level:Mid level
  • Experience Length:5 years

Job Description/Requirements

Responsibilities:

  • As the first point of contact for external stakeholders, the jobholder will be responsible for overseeing the front office by answering incoming calls, replying to general correspondence, and dealing with enquiries.
  • Monitor and oversee the general cleanliness of the office.
  • Coordinate meetings and functions for the office
  • Procurement and proper management of office supplies and assets including proper documentation of all receipts of goods from suppliers
  • Document and properly account for petty cash issued to facilitate general office activities such as office courier service, office telephone, office cleaning services, office utility bills (power, water, Wi-Fi, security)
  • Coordinate all travel, hotel & airport transfers for employees
  • Maintain and file all business records in a systematic manner

Requirement:

  • Bachelor’s degree in business administration or related field
  • At least 5 years of proven work experience as an office administrator or related field
  • Thorough knowledge of customer service, office management, and basic bookkeeping procedures
  • Ability to use Microsoft Office including Word, Excel, Access, and PowerPoint
  • Experience handling service providers i.e., Transport, ticketing, office suppliers, accommodation
  • Enjoys dealing with people daily and is tolerant of rude people, polite but assertive
  • Proactive, punctual, and reliable with good organizational and multitasking abilities
  • Superior verbal and written communication skills, with an emphasis on tack and diplomacy
  • Business-driven, people-focused, with exceptional influencing skills; excellent organizational, multi-tasking, presentation, and time-management skills.
  • Record Management: Electronic and paper filing systems are well maintained

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