Executive Assistant

Deloitte

Admin & Office

New
1 week ago

Job Summary

The overall purpose of the role is to provide administrative support in an effective and efficient manner to Partners/Managers and all staff in the unit.

  • Minimum Qualification:HND
  • Experience Level:Senior level
  • Experience Length:5 years

Job Description/Requirements

Job Description

•    Prepare professional correspondence, financial statement, reports and documents under the direction of the Partners and Managers 
•    Assist the leadership of the unit to monitor and follow up on staff time charge on a weekly basis
•    Assist the leadership of the Unit to monitor and track staff leave applications by liaising with Managers and Partners to obtain approval for leave on SAP
•    Receive, direct and relay telephone, email, general correspondence, fax messages and other incoming information to the right people in an efficient and timely manner
•    Organize and coordinate meetings, conference and travel arrangements
•    Arrange internal meetings, take minutes and keep notes
•    Generate invoice and bills to clients and follow-up on bill collection
•    Initiate and manage client acceptance procedures on the client relationship management system i.e. Phoenix
•    Generate payment vouchers
•    Maintain filing systems for clients’ files 
•    Order and maintain stationery and equipment supplies.
•    Maintain schedules and calendars of partners in the unit
•    Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service
•    Receive visitors into appropriate meeting rooms and ensure their comfort and convenience
•    Collect, register, scan and distribute incoming cheques and forward to Finance department
•    Prepare funds transfer instructions to relevant Banks
•    Undertake any other duty and ad hoc responsibilities appropriate to the post as requested by unit Partners, managers and staff.
 

Qualifications


  • Possess a minimum of Bachelor’s degree/HND with a minimum of a second class  lower/lower credit in Business Administration, Economics or related courses
  • Have a minimum of five credits in WASSCE Ordinary Level/NECO subjects or acceptable equivalent examination, including Mathematics and English Language in one sitting only
  • A minimum of 5 years’ cognate experience in administration and office management
  • Effective decision making skills 
  • Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point
  • Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback
  • Sound written and oral communication 
  • Drive and resilience 

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