Administrative Officer

Responsibilities:

•  Oversee the day-to-day administrative operations of the office.
•  Develop and implement office procedures and policies to improve operational efficiency.
• Manage administrative staff, including assigning tasks, providing training, and conducting performance evaluations.
• Maintain accurate records and manage filing systems, both digital and physical.
• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of senior management.
• Facilitate communication between senior management and other departments.
• Assist with budget preparation and monitoring, ensuring that expenditures are within approved limits.
• Process invoices, purchase orders, and expense reports following financial policies.
• Coordinate with the finance department to ensure timely payment of bills and accurate financial record-keeping.
• Assist in the recruitment process, including scheduling interviews, preparing offer letters, and onboarding new employees.
• Maintain employee records and ensure compliance with labor laws and company policies.
• Support employee engagement initiatives and coordinate training sessions.
• Oversee the maintenance of office facilities, ensuring a safe and productive work environment.
• Manage relationships with vendors, suppliers, and service providers.
• Coordinate office relocations, renovations, or reconfigurations as needed.
• Ensure that the office complies with all relevant regulations and policies, including health and safety standards.
• Assist in the development and implementation of risk management strategies.
• Handle confidential information with discretion and ensure data protection compliance.
• Serve as the primary point of contact for internal and external stakeholders.
• Coordinate and organize company events, meetings, and conferences.
• Manage and distribute incoming and outgoing communications, including mail, emails, and phone calls.
• Lead or participate in special projects as assigned by senior management.
• Coordinate cross-functional teams to achieve project objectives within set deadlines.

Requirements:

• A minimum of a Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• A minimum 
• Minimum of 7 years of experience in office management or a similar administrative role.
• Proven ability to manage and lead administrative staff effectively.
• Strong organizational and time-management skills, with the ability to multitask and prioritize tasks.
• Excellent communication and interpersonal skills, with the ability to interact with all levels of staff and external stakeholders.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and experience with office management systems.
• Strong attention to detail and accuracy in record-keeping and reporting.
• Experience with budget preparation, financial monitoring, and processing invoices and expense reports.
• Familiarity with financial policies and procedures.
• Knowledge of labor laws and company policies related to employee management.
• Experience in managing office facilities and coordinating with vendors, suppliers, and service providers.
• Ability to oversee office maintenance, safety, and compliance with regulations.