Administrative Executive
Biologix Support Services Ltd
Admin & Office
Job Summary
We seek to hire a suitable candidate to fill this position.
- Minimum Qualification : Degree
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements
- Preparation of monthly airtime advice to the GSM network and resolving any challenge reported by staff.
- Maintenance and monthly fueling of Official cars.
- Raise payment memos for repair works, supplies, etc.
- Co-ordinating Office Assistants' daily cleaning, as well as the end-of-the-month cleaning exercises. Managing their monthly rotation table.
- Creating an enabling work environment.
- Receive, process, and ensure prompt payment of Utility bills (PHCN, LAWMA, Telephone bills)
- Supervision of office repairs and renovation.
- Management of Inventory of all office consumables (electrical items, toiletries, stationaries, and lab consumables)
- Manage company health & insurance policies and interface with relevant responsible officers.
- Plan and execute periodic staff events.
- Coordinate the compilation of the monthly Staff News update and publish the same.
- Submit and reconcile expense reports; recommend payment memos for Approval.
- Provide general support to visitors.
- Any other duties that may be assigned by the Line Manager, from time to time, in the course of work and furtherance of the Company’s strategic objectives.
- Provide support and solutions to all Admin-related issues, ensuring staff have a conducive work environment.
- Management of Artisans Database.
- Manage all inventories/Stores, prompt settlement of vendors, government levies, rents, and utility bills.
- Adequate management of all company assets, such as vehicles, insurance management, etc.
Requirements:
- A minimum academic qualification of a Bachelor's degree in Biological Sciences or relevant field.
- A minimum of 1-3 years cognate work experience handling administrative functions.
- Full knowledge of office management systems and procedures.
- Basic bookkeeping and math skills.
- Proficiency in English.
- Exemplary planning and time management skills.
- Ability to work under pressure.
- Proficiency in office technology, and computer software including MS Office.
- Ability to multitask and prioritize daily workload.
- Excellent verbal and written communication skills.
Discretion of personal and confidential information.
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