Office Manager

Responsibilities:

• Serve as central communication point  
• Oversee general office administration. 
• Oversee the management of the physical structure and environment  
• Oversee water & sanitation, waste management, power, security, cleanliness and aesthetics of the office. 
• Keep a database of, and interface with service providers. 
• Receive and keep records of all incoming and outgoing official correspondence (calls, mails, letters and visits etc.).
• Asset management (storage, maintenance, Books/Library, Phones, lap tops, desktops, equipment (Routine review and updating using stipulated guidelines) 
• Physical and E- Filling and Documentation. 
• General Secretarial functions. 
• Access/attendance tracking
• Event and dispatch  administration 
• Book keeping- Track and keep records of all financial transactions. 
• Routine reporting on expenses and income. 
• Raising and documenting invoices and receipts. 
• Follow up on all debts & outstanding payments 
• Prepare salary schedule & pay slips 
• Act as contact person for all bank correspondences. 
• Following up on tax, pension and other routine statutory remittances 
• Provide in-house support for external auditors. 
• Other relevant accounting functions as the organization may deem fit. 
• Support recruitment processes (Permanent, fixed term or temporary contracts). 
• Staff welfare (HMO, confirmation, routine evaluation, leave, holidays, birthdays, notable and rewards) 
• Support and monitor the implementation of organizational policies. 
• Provide minutes of meeting and follow up on reports and deadlines.  
• Other responsibilities as the management may deem fit from time to time. 
• Diary keeping/monitoring for management 
• Coordinate all support staff, interns/NYSC members, short contracts & consultants 
• Track routine statutory /regulatory compliance. 
• Provide basic business support  
• Support communication monitoring -Calls/website/social media/newsletter/telephone/ 
• Data administration 

Requirements:

• First degree in any discipline from an accredited institution in a relevant field 
• 4 years demonstrated experience in a similar role. 
• Expert use of MS office suite 
• Project Management or additional certification in a relevant field is not Mandatory but will be considered.

Skills:

• Excellent communication, organization, decision-making, process management 
• Attention to detail, flexibility, tech savvy, business acumen, problem solving 
• Great customer service, interpersonal skills  and Time management

Remuneration: NGN 250,000 - 300,000