HR Admin/Data Management Officer AO (19/23 ABJ)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory Private Office Job Description (Roles and Responsibilities)

Background

Nigeria is a very important country for the UK (United Kingdom) in Africa and home to one of FCDO’s biggest development portfolios globally. The 500+ staffed Nigeria Mission has an integrated delivery structure of five thematic “blocks” charged with achieving the key outcomes of the Country Plan. Delivery is supported by five enabling teams. The blocks include several other UK government department staff from across the Mission, including Department for Business and Trade, Ministry of Defence, and the Home Office. The British High Commission has a Deputy High Commission in Lagos as well as a sub-national structure with staff present in six other state-based locations.

The HR and People section is embedded within Corporate Services and is led by the HEO Nigeria Network HR Manager, supported by a Deputy HR Manager, a Learning and Development Officer and two HR Officers. We have a HR Officer vacancy due to the incumbent retiring.

Main responsibilities

The post-holder is responsible to the Deputy HR Manager and HR Manager. The job holder’s key responsibilities will be to provide HR administrative support for a range of functions within the HR team. The role will be responsible for manging and ensuring the functionality of HR Internal data systems, services and applications that are specifically tailored or customised for the HR department. This will involve overseeing the workforce databases, applications and other tools used for HR related tasks such as employee records, performance records, recruitment data etc

Creates and maintains optimal function of Internal HR databases and information systems for effective workforce planning including regularly updating organograms. Gathers, utilises, and generates people data and workforce Management Information (MI) and dashboards to support the HR team and post management in carrying out evidence-based analysis, operations, and decision-making. Encourages and is a champion of the use of data and ensuring the Nigeria network adopts a data-led approach to all HR and People initiatives Updates and maintains the HR people SharePoint site and files Retains historical human resource records by designing a filing and retrieval system and keeping past and current records in accordance with the UK Data Protection Act of 2018 Uses analytical tools to ensure that the there is consistent live data for all related HR functions Analyses the annual people survey results, identifying trends and patterns to inform the People Survey Action Plan Supporting other HR related administrative tasks Updates the induction workflow process & checklists to support the onboarding of all new employees Strengthens the People Team’s ability to present reliable data & data-driven story telling on key deliverables like performance & development, workforce planning, learning and development etc Provide support to the People Board Secretariat in setting-up rooms and taking notes Ensuring that HR issues and queries are directed and addressed in the right areas Providing cover and resilience to the broader HR and People team during absences and surge activity.

Essential qualifications, skills and experience Awareness and interest in HR matters and issues (or a willingness or curiosity to learn). Analysis skills and experience sourcing & working with data. Strong collaboration, interpersonal and team working skills. Strong customer service, communication and delivery skills, being sensitive to the needs of customers and stakeholders. Strong English language skills with the ability to both speak and write clearly and fluently. Desirable qualifications, skills and experience A HR qualification Ability to use Office 365 applications including Microsoft Forms, Excel and Visio Skilled at using Microsoft Power BI Required behaviours Seeing the Big Picture, Changing and Improving, Delivering at Pace, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year 28 July 2023 Grade Administrative Officer (AO) Type of Position Permanent Working hours per week 35 hours per week Region Africa Country/Territory Nigeria Location (City) Abuja Type of Post British High Commission Number of vacancies 1 Salary Currency USD Salary USD 1,576.87 Start Date Start Date - day Start Date - month Start Date - year 1 September 2023 Other benefits and conditions of employment

Learning and development opportunities:

The BHC provides good learning and development opportunities, both formal and informal. There are some mandatory courses that every staff will be required to complete.

Working patterns:  

This is a full time Mon-Fri office-based job although there is some flexibility to work from home on occasion.