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3 weeks ago

Job Summary

We are looking for an HR & Admin Officer to join our team and support the day-to-day activities of our company. HR & Admin Officer responsibilities include processing employee data, maintenance and organization of company records, management and supervision of other administrative personnel, updating company policies and assisting in the hiring professionals.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities:

  • Maintaining physical and digital personnel and company records like employment contracts and PTO requests
  • Update internal databases with new hire information
  • Create and distribute guidelines and FAQ documents about company policies
  • Gather payroll data like bank accounts and working days
  • Publish and remove job ads
  • Schedule job interviews and contact candidates as needed
  • Prepare reports and presentations on HR-related metrics like total number of hires by department
  • Develop training and onboarding material
  • Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
  • Managing an office or reception area
  • Being the main point of contact for personnel within the company and external parties
  • Managing the correspondence and communications of the organization such as phone calls, post and emails
  • Maintenance and organization of company records
  • Scheduling of meetings and appointments within the company and the arrangement of refreshments and other corporate catering
  • Management and supervision of other administrative personnel
  • Oversight of office inventory, including ensuring an adequate supply of consumables, such as stationery or printer ink
  • Operation and basic troubleshooting of office equipment like printers and computers
  • Oversight of company expenses and billing cycles
  • Organizing executive itineraries including travel and corporate events

 

Requirements and skills:

  • BSc/HND in Human Resources Management or relevant field
  • Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
  • Familiarity with Human Resources Information Systems (HRIS)
  • Basic knowledge of labor legislation
  • Experience using spreadsheets
  • Organizational skills
  • Good verbal and written communication skills

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