Job Summary

The Finance Manager position is responsible for safeguarding the assets (financial and physical) of Global Fund (GF) against fraud, loss, or misuse. S/he is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, NACA’s policy, and any cost principles imposed by the donor agency.

  • Minimum Qualification: MBA / MSc
  • Experience Level: Senior level
  • Experience Length: 10 years

Job Description/Requirements

Key Responsibilities:

  • Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles to other staff members. 
  • Develop tools to use to train PR and SR staff in proper financial record-keeping procedures and procurement integrity.
  • Lead the process of the ongoing improvement of financial systems and internal controls at PR and SR levels.
  • Implement standard NACA procedures to manage and monitor the financial resources of the project office.  This includes: ensuring that all payments comply with NACA rules and regulations and are supported by adequate documentation
  • Ensure accurate entry of transactions in the accounting system assuring detailed memos, proper charge codes, account codes, and job tracking.
  • Assure payment of per diem and transport to participants and other expenses paid at field activities is properly managed, documented, and follows project policy.
  • Manage travel advances to staff, assuring proper documentation and timely clearing of all advances.
  • Create journal entries, assuring all entries are properly coded, charged to the proper account codes and jobs.
  • Supervise the management of petty cash, assuring all purchases are properly documented, approved, and comply with petty cash management policy.
  • Working in close collaboration with the Project Coordinator to prepare and monitor project budgets and pipeline expenditures.
  • Estimate upcoming cash needs and accrue expenditures as appropriate.
  • Reconcile bank accounts and prepare field expenses.
  • Interpret and approve standard financial reports (Balance Sheet, Income Statement. Cash Flow).
  • Interpret weekly and monthly specialized reports for the Project Coordinator and Country Directors
  • Establish internal systems for purchase approval and asset use that ensure adequate internal control.
  • Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase orders and shipping receipts.
  • Ensure that all costs have adequate prior authorization and approval.
  • Ensure audit compliance utilizing principles of audit and performance.
  • Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
  • Prepare reports for Global Fund or other donor missions or agencies as required.
  • Train and supervise a proactive team of staff, providing support and advice as necessary

Experience:

  • Master’s degree in Accounting/Finance/Audit 
  • ICAN or equivalent degree (CA, CPA, ACCA,CISA,CFE) is added advantage
  • A minimum of 10 years of accounting or auditing and grants management experience
  • Preferably at least 3 years’ experience working with donor-funded projects (preferably Global Fund).
  • Ability to use modern accounting software (SAP preferred)
  • Effectiveness in training and coaching finance and non-finance staff in internal control policies and procedures to ensure the highest standards are maintained
  • Excellent experience in budgeting and budget management
  • Excellent understanding of financial systems and procedures
  • Excellent experience of computerized accounts packages, Excel, PowerPoint, and Word
  • Strong communication and interpersonal skills
  • Ability to manage a complex and diverse workload and to work to tight deadlines
  • Ability to build a proactive team, motivating staff and work collaboratively with colleagues, and providing support and advice as necessary
  • Strong management, supervisory, and capacity building skills, including at least 5 years’ experience in managing teams of professional staff.
  • Strong written and oral communication skills, including professional-level English language skills.
  • Ability to work independently while being a strong team player.
  • Sound knowledge of the Government of Nigeria structures and policies relevant to the management and oversight of Global Fund programs will be an advantage.
  • Strong leadership skills and ability to respond effectively to deadlines and high-pressure situations.
  • Good understanding of budgets, financial processes and financial reporting, and compliance with donor requirements.
  • Ability to work with multi-sectoral teams and produce positive results

Duration of contract: 33 months


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