Or your alerts
New Featured
2 weeks ago

Job Summary

Our client, is a non-profit organization situated in Victoria Island, Lagos. They are committed to transforming the lives of vulnerable and marginalized women, children/young adults, and the elderly in select communities by providing lasting solutions. As part of their commitment, the client is seeking an experienced Executive Assistant. As the Executive Assistant, you will play a pivotal role in supporting the Founder by efficiently managing schedules and communications. In this role, you will provide essential administrative assistance, including liaising with stakeholders, preparing meeting materials, coordinating logistics, and working closely with management to develop and execute concepts and initiatives. Your attention to detail and organizational skills will be essential for success in supporting the Founder and her organization.

  • Minimum Qualification : Degree
  • Experience Level : Mid level
  • Experience Length : 3 years

Job Description/Requirements

Responsibilities:

Administrative Support:

  • Efficiently provide administrative support to ensure the smooth day-to-day operations of the Foundation and the Founder’s Personal life.
  • Organize and schedule meetings as assigned. Prepare and distribute accurate and timely information, reports, and materials.
  • Prepare and distribute minutes/notes, maintain records of approved meeting minutes and follow up on the execution of action points.
  • Demonstrate judgment, tact, sensitivity, and confidentiality when engaging stakeholders and executives from various organizations.
  • Undertake various support tasks that may involve research and presentation of findings. Proofread and edited materials to ensure appropriate format, accuracy, and clarity.
  • Provide other administrative support such as document preparation and filing, stakeholder management, and contacts database management.


Communications Management:

  • Draft, review and share communication on behalf of the Founder to all executives, employees, the press and all external partners.
  • Act as the point of contact among all executives, employees, the press and all external partners on various projects and tasks.
  • Manage the flow of information to strategic partners and key executives promptly.


Event Management:

  • Engage and negotiate with key stakeholders to ensure the programs are run smoothly.
  • Provide administrative support and coordinate special events hosted by the Foundation which may involve tasks such as assisting with event planning, managing guest lists, coordinating logistics, and ensuring that all event-related materials are prepared and organized.
  • Act as the point of contact among all executives, employees, the press and all external partners on various projects and tasks.
  • Liaise with key stakeholders necessary for event management and provide progress reports.


Procurement & Vendor Management:

  • Personally oversee the procurement of personal items, meticulously selecting items based on the founder's preferences and needs.
  • Establish and cultivate relationships with reliable vendors, conducting regular performance evaluations to uphold quality standards.
  • Resolve vendor disputes and issues promptly, fostering effective communication channels for seamless procurement operations.

Maintenance:

  • Oversee maintenance schedule and coordinate routine maintenance tasks such as cleaning, repairs, and appliance servicing. You will also maintain a detailed log of all maintenance activities.
  • Identify and liaise with reliable service providers for various maintenance needs, and skillfully negotiate service agreements and contracts to ensure optimal service levels and cost-effectiveness.

Data Protection and Confidentiality:
  • Uphold strict confidentiality standards when handling all executive and personal information.
  • Ensure compliance with data protection regulations and internal policies.


Requirements:

  • This position is open preferably to a female candidate
  • Previous experience in a similar role.
  • Excellent written and verbal communication skills.
  • Competence in event planning and management.
  • Proficiency in using office software, including scheduling and booking systems.
  • Excellent organizational skills, attention to detail, and multitasking capabilities.
  • Discretion, reliability, and a professional appearance and demeanor.


Location:
Lagos

  • Proximity to the island is highly preferred


Remuneration: NGN
300,000

Important Safety Tips

  • Do not make any payment without confirming with the Jobberman Customer Support Team.
  • If you think this advert is not genuine, please report it via the Report Job link below.
Report Job

Share Job Post

Lorem ipsum dolor (Location) Lorem ipsum NGN Confidential

Job Function : Lorem ipsum

1 year ago

Lorem ipsum dolor (Location) Lorem ipsum NGN Confidential

Job Function : Lorem ipsum

1 year ago

Lorem ipsum dolor (Location) Lorem ipsum NGN Confidential

Job Function : Lorem ipsum

1 year ago

Stay Updated

Join our newsletter and get the latest job listings and career insights delivered straight to your inbox.

We care about the protection of your data. Read our privacy policy.

This action will pause all job alerts. Are you sure?

Cancel Proceed
Report Job
Please fill out the form below and let us know more.
Share Job Via Sms

Preview CV