Controls Coordinator/Administrator II

Responsibilities:

• Promoting Controls Integrity (CI) & Controls and support to raise staff control awareness
• Identify new processes or changes and ensure all FCPA requirements are properly performed/updated and approved
• Assisting the Business Manager with key activities as required around budgeting and planning activity
• Ensuring control catalogs are documented/updated and approved as required by the Business Manager
• Supports ongoing control activities (Audits – UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews)
• Update & file Delegation Of Authority Guide (DOAG), FCPA’s, MOC’s, Job Handover checklists
• Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting
• Preparing/coordinating the development of control documentation
• Prepare monthly oi updates • Monthly reporting of KPI Scorecards for oi & CI
• Provide awareness of Tools in developing oi System 10-1 for system practitioners
• Oversee the management of the central External Meetings Register and reporting process
• Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group
• Distribute Communications about Records Management within the team
• Safeguard the department or business units’ vital records, complete and retain for ready access both physical and electronic records
• Organize and Departmental Shared Drive folders and allocate retention codes according to the Records Retention Schedule
• Shared folder structuring/organizing/maintenance, installing and removal of access
• Organize filing/records clean-up days – include on Controls Calendar
• Focal point for all documentation and review processes for departmental-owned contracts.
• Monitors Quality performance and adherence to contract Terms & Conditions
• Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures.
• Raise Service Requisitions for Department/Business Unit’s owned contracts/service providers
• Represents Department/Vendor in contract development with Procurement
• Departmental SharePoint Site Collection Administrator

Requirements:

• 5 years experience
• Degree in a related field