Contract Administrator II

Responsibilities:

• Create Service Entries and amend Service Requests for Production Operations contract services providers that exist on the Company’s SAP system.
• Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
• Foster positive, constructive relations and dialogue between Contractor and Company representatives, as well as assist in facilitating resolution to issues or problem-solving.
• Ensure sound systems are in place by Field Supervisor:
• Maintain critical contractual documentation, including SOAs, Purchase Orders, Records of Meetings and decisions.
• Monitor the expiration dates of contracts
• Monitor and analyze the spending of contracts
• Monitor the status of Invoice receipt and payment.
• Ensure contract costs are allocated to the correct cost centers or end users.
• Accurate records of Agreement Numbers, Purchase order numbers, and Contract Owners/Admin.
• Ensure effective contract administration through records management, advice, and compliance with procurement, controls, OIMS 8.1, and business
• Provide Production Department support to Accounts Payable as required. 
  
• Help direct Contractors to in-house and external resources that can assist in achieving compliance and safe work practices (e.g.; SHE resources, training opportunities, Subject matter experts that can assist).
• Work with the Contract Administrator to identify performance and efficiency improvement opportunities in contracts, including arranging performance reviews and meetings to identify opportunities.
• Perform assignments in a safe and diligent manner, and timely inform the supervisor about any incidents, injuries, near misses, and potential hazards at his/her working place or at others’ working places if witnessed
• Promptly flag with Supervisors any observed or potential control gaps or non-compliance with Company policies.
• Report contractor compliance with all applicable ExxonMobil OIMS & CIMS standards.
• Ensure ExxonMobil’s Procurement and Financial processes are adhered to.
• Report contractor performance and status in accordance with Global Operations and EMPNG requirements.

Requirements:

• Microsoft Excel and other analysis tools
• Experience in using SAP (or other) computerized maintenance management tools.
• Safety leadership qualifications or certifications.
• Experience within a large corporation or complex organizational setting.
• Experience working with developing businesses, and also with Landowner Companies (LANCOs).
• Experience in engaging with contractors, in a developing country environment.
• Experience with Contract administration, with service-contractor environments preferred.
• Experience and confidence working in field or industrial environments, including remote locations.
• Business and ethics compliance. 
• Understanding of company expectations relating to controls, reporting, and compliance
• Understanding and knowledge of the host country’s commercial environment, and the role of government and regulatory authorities.
• Ability to integrate security and community objectives into plans for Service Contracting.
• Good interpersonal and motivation skills, with the ability to manage discipline and performance issues in the workplace.
• Understanding of Operations Integrity Management System (OIMS).
• Strong understanding of International Production Enterprise Systems (IPES/SAP)
• Knowledge of safety management tools and systems. (JSA, Risk Assessment)
• OIMS 8-1 system knowledge to an advanced standard.
• Budgetary reporting and analysis skills
• Solid written communication and reporting skills.
• Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others
• Good observation and listening skills
• Demonstrates a high level of initiative.
• Good interpersonal and motivation skills.
• Good communication and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multicultural environment
• Good Planning, execution, and organizational skills
• Excellent computing skills
• Ability to work independently
• Additional Comments for Suppliers: The use of SAP will be an added advantage.