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Assistant, Finance

International Medical Corps

Admin & Office

NGN Confidential
New
1 week ago

Job Summary

 

Job Description/Requirements

JOB SUMMARY:

Responsible for providing support to finance and other team members in various finance and accounting tasks. The Finance Assistant will assist in areas such as budgeting, financial reporting, and general ledger management. 

The below tasks and responsibilities are intended to describe the general nature and level of work being performed by persons assigned to this position.

The level of work performed may varies depending on the complexity of country portfolio, as to the number of influencing factors and their interdependencies. Some of the factors affecting complexity may be size of country program (USD value and number of projects), variety of donors, interdependence and interrelations of projects, number of field sites, stakeholders, resources, country context, etc.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

Accounting and Finance Management
• Assist in the preparation of financial reports, including monthly and annual financial statements, variance analysis, and ad-hoc reports as required.
• Assist in processing of invoices, expenses and payments 
• Process and reconcile accounts payable and receivable transactions in a timely and accurate manner. Update and maintain analysis of accounts payables and accounts receivables, inclusive of the maintenance of staff advances.
• Prepare and process journal entries and general ledger entries.
• Update and maintain transactions journals with real time updates to Cost Point. Complete the monthly closing operation of the cash accounts after validation of Finance Officer
• Ensure that all vouchers are scanned and uploaded into IMC Share file for Supervisor review and internal audit purpose 
• Ensure cash accounts are reconciled on daily basis; conduct daily cash count in presence of Finance Officer or Finance Manager. Prepare and update the Daily Cash position in International Medical Corps TMS
• Assist in the preparation and monitoring of budgets
• Maintain accurate and up-to-date financial records, including filing, archiving financial documents and retrieval of finance documents. Ensure documents are properly filed, stamped and available on a monthly scanning
• Support other team members in day-to-day finance and accounting tasks as required.
• Collaborate with other departments to ensure accurate and timely completion of financial transactions and reports.
• Participate in ad-hoc projects as assigned by the Finance Manager.
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments. Coordinate with Logistics department, as applicable. 

Working Relationships
• Maintain frequent communication with Finance Officer to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets

Representation
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.


Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a 4-year University degree in Accounting or Business administration. Equivalent combination of relevant education and experience may be substituted as appropriate 
• Typically, minimum 1 years’ experience in the humanitarian sector
• Knowledge of accounting principles; experience with Generally Accepted Accounting Principles desired.
• Proficiency with MS Word and Excel. Experience in working with computerized accounting systems, preferably ERP systems (Costpoint), is a plus
• Experience in working within a large departmental team.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization. 
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to work in harsh conditions, often in remote areas.
• Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures is a plus
• Good communication skills; ability to coordinate work with others, work under pressure of tight and conflicting deadlines and handle concurrent activities.
• Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Fluency in English, written and oral is required. Additional ability to read, write and interpret, technical and non-technical in another language may be required according to post position and official country language, such as French and Arabic.

Additional Technical or Language Requirements

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran. Share this job as a link in your status update to LinkedIn.

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