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3 days ago

Job Summary

This is a full-time job for a highly organized and proactive Assistant Executive Assistant to join our team. The expert will assist in providing comprehensive administrative support to our executive team, ensuring smooth daily operations and effective communication across the organization.

  • Minimum Qualification : OND
  • Experience Level : Entry level
  • Experience Length : 1 year

Job Description/Requirements

Responsibilities:

  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system


Requirements:

  • OND in Business Administration, Management, or a course certification in this field.
  • 1 year of proven experience as an Expert Administrative Assistant (Higher priorities will be given to those with media and advertising agency experience and background).
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to handle multiple tasks simultaneously and work under pressure.
  • Discretion and confidentiality in handling sensitive information.
  • Strong problem-solving skills and attention to detail.
  • Familiarity with project management tools and software.
  • Strong interpersonal skills and ability to work collaboratively in a team.






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