Administrative Manager

• Working with the Principal Investigator (PI) and Program Manager (PM) in overall project management and execution of the project and providing backup support as needed. 
• To be in charge of the administrative part of the study and ensure all aspects of it are executed according to the project timelines. 
• Liaising and coordinating activities within study sites (Lagos, Kwara, Port Harcourt, and Kano states). 
• Working with all concerned parties to ensure the project meets proposal conditions and expectations. 
• Developing internal reporting systems; writing reports and maintaining excellent records.
• Supporting the project team with the setup of the project office and base, and coordinating the hiring and training of new project staff.
• Creating, reviewing, and/or updating status reports/findings, plans, specifications, cost estimates, and other project documentation. 
• Facilitating the day-to-day activities of the office including programming of training activities.
• Coordinating all work to ensure compliance with all applicable timelines and programme plans.
• Handling daily project correspondence with the project team, partners, and internal and external stakeholders. 
• Managing user account details of project e-mails and maintaining an active social media presence.
• Supporting the project with internal and external project meetings including team meeting minutes.
• Coordinating submissions of all proposals, budgets, reports, and other ancillary materials emanating from the implementation of the grant.     
• Assisting in the proper organization of proposals and analysis of data emanating from the grant. 
• Managing various procurement of equipment and other items needed for the research. 
• Sorting out logistics associated with meetings, training, and travel conferences including e-meetings involved in the implementation.    
• Working with the PI and PM on a regular basis to compile information regarding progress to provide projections for additional grant funds.
• Liaising with the Finance Compliance Officer to prepare monthly and quarterly schedules to support invoices based on extraneous fees, etc., when appropriate.
• Working with the Finance Compliance officer to reconcile funds and disbursements at completion.    
• Assisting during the closeout process after project completion to ensure funding compliance.
• Initiating and writing up applications for new grants as required.
• Perform other various duties as assigned by the PI and PM.

• Master of public health (MPH) degree
• In addition to your entry qualifications, you will be required to register and complete the online CITI course, which is a mandatory ethical compliance course.
• You will also be required to complete a project management course online if you do not have a recent one but meet all other criteria. 

Skills:

• Advanced skills in the use of Microsoft Office Suite especially Word, Excel, and PowerPoint. 
• Use of other statistical analysis packages will be required. 
• Excellent verbal and written communication. 
• Organised and able to meet deadlines. 
• Publication(s) in peer-reviewed journals will be an advantage. 
• Certification in project management and basic accounting will be an advantage. 
• Previous experience with clinical trials will be an advantage. 

Performance Goals:

• Ensure the PI and PM are kept abreast of timelines and program plans for timely implementation of each activity according to schedule. 
• Initiate reminders and coordinate activities of partners and generate periodic reports.
• Complete all tasks on time.

Location: Idi-Araba, Lagos