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1 month ago

Job Summary

Our client in the law firm is looking to hire an Admin Officer to provide administrative support within the legal department, ensuring smooth operations and efficient handling of administrative tasks. The Admin Officer will assist legal professionals by managing office activities, maintaining records, and ensuring compliance with legal procedures.

  • Minimum Qualification : Degree
  • Experience Level : Entry level
  • Experience Length : 2 years

Job Description/Requirements

Responsibilities:

  • Oversee day-to-day administrative operations of the office.
  • Maintain office supplies and inventory, and manage vendor relationships.
  • Ensure the office environment is clean, organized, and conducive to productivity.
  • Prepare, edit, and format legal documents and correspondence.
  • Manage filing systems, both electronic and physical, ensuring documents are easily accessible and securely stored.
  • Handle incoming and outgoing mail, including couriers and deliveries.
  • Manage calendars and schedule appointments, meetings, and court dates for legal professionals.
  • Coordinate travel arrangements and accommodations for staff as needed.
  • Organize and prepare for meetings, including arranging venues, materials, and refreshments.
  • Assist in the preparation of legal documents, briefs, and case files.
  • Conduct basic legal research and gather relevant information as requested by legal professionals.
  • Ensure compliance with legal procedures, policies, and regulations.
  • Utilize office software and legal management systems effectively.


Requirements:

  • Bachelor’s degree in Business Administration, Law, or a related field preferred.
  • Relevant certifications in office administration or legal support are a plus.
  • Minimum of 2 years of administrative experience, preferably in a legal setting.
  • Familiarity with legal terminology and procedures.
  • Understanding of office management systems and procedures.
  • Basic knowledge of bookkeeping and financial tasks.
  • Proficiency in using office software, including MS Office Suite and legal practice management software.
  • Excellent organizational and multitasking abilities.
  • Strong verbal and written communication skills.
  • High level of accuracy and attention to detail.
  • Ability to maintain confidentiality and handle sensitive information.

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